AP Specialist Position Available In Duval, Florida

Vaco has an opportunity for an AP Specialist in Jacksonville, Florida. This is a contract lasting at least 6 months. Hybrid work schedule.

Job Summary:

We are looking for a meticulous and organized Accounts Payable Specialist to join our finance team. In this role, you will be responsible for handling the day-to-day accounts payable functions, ensuring timely and accurate processing of invoices, and maintaining strong vendor relationships. You will play a vital role in maintaining the integrity of our financial records and ensuring compliance with company policies.

Key Responsibilities:

• Process and review incoming invoices for accuracy, completeness, and adherence to company policies.
• Verify and match invoices to purchase orders and receipts.
• Ensure accurate coding of invoices to the correct accounts and cost centers.
• Ensure invoice exceptions are addressed and cleared timely to ensure vendor payments comply with vendor terms.
• Reconcile vendor statements and resolve discrepancies or payment issues.
• Conduct in-depth research to identify and analyze exceptions or discrepancies in data, reports, or operations.
• Ensure all vendor accounts are current, and aged items are addressed timely.
• Clear communication with vendors, colleagues and managers.
• Assist in month-end closing by ensuring that all accounts payable transactions are recorded accurately.
• Maintain an organized filing system for all accounts payable documents.
• Respond to vendor inquiries and provide clear and accurate communication regarding payment status.
• Maintain accurate records and ensure compliance with company financial policies and tax regulations.
• Assist with preparing and analyzing reports related to accounts payable activities.
• Assist in process improvements and cost-saving initiatives within the accounts payable function.
• Collaborate with other departments to ensure smooth financial operations.
• Ensure defined internal controls are followed.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent (Bachelor’s degree in Accounting, Finance, or related field is a plus).
• Minimum of 5 years of experience in accounts payable or a similar accounting role.
• Proficiency in accounting software (e.g., Oracle, Dynamics 365, etc.) and Microsoft Excel.
• Knowledge of accounts payable processes and accounting principles.
• Strong attention to detail and accuracy in handling financial transactions.
• Excellent time management skills with the ability to prioritize tasks and meet deadlines.
• Strong communication skills to interact effectively with vendors and internal teams.
• Ability to handle sensitive financial information with discretion and confidentiality.
• Team player with a proactive attitude and a willingness to improve processes.

Preferred Skills:

• Experience with ERP systems (e.g., Oracle, Dynamics 365).
• Familiarity with tax compliance and reporting requirements related to accounts payable.
• Familiarity with EDI invoice exception processing.
• Familiarity with international accounts payable processes and multi-currency transactions.
• Management of high-volume vendor accounts and invoice processing.
• High proficiency in Microsoft Excel (vlooks, xlookups, pivot tables, etc).
• Ability to evaluate complex situations and make recommendations for resolution.
• Attention to detail.
• The ability to conduct thorough research to gather relevant information from multiple sources and present findings in a clear and actionable format.
• The ability to prioritize tasks, manage competing deadlines and efficiently allocate time to meet targets.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.