Accounts Receivable Specialist Position Available In Hillsborough, Florida

Accounts Receivable Specialist 2.8 2.8 out of 5 stars Tampa, FL 33634

Job Purpose:

Accounts Receivable’s overall function is to ensure that all customers will pay the company according to what has been mutually agreed upon by the customers, clients and the company. This position involves all aspects of billing and collections. This position develops and maintains excellent relations with both internal and external customers to generate accurate billings to our customers to achieve increased levels of customer compliance and lower pending balances.

Description:

Prepares accounts receivable invoices for services rendered. Analyzes customer contracts for invoicing of correct billable rates per service. Send invoices and statements to outstanding customers in a timely manner. Make collections call as needed and maintain an accurate aging report. Posts customer payments by recording cash, checks, and ACH transactions. Conduct account research and analysis as required and responds to inquiries timely. Prepares and maintain standard and ad hoc reports utilizing Excel. Identify and execute debit or credit memos and other necessary adjustments. Interact with customers to resolve outstanding issues. Assists in monthly closings and staff accountant’s analytics. Assists with accounts payable and special projects, as necessary Follow standard procedure for timing and method of communication so that no unpaid invoice fails to receive a communication from Company. Work closely with team members to create ways to bring in revenue and find success as a group Solve problems quickly and create resolutions that bring in revenue on a regular basis Creating and processing departmental reports through the use of Microsoft Excel, Access and proprietary software Reconciling revenue for past due customers and review for errors. Reconciliation of the Van Line statement including requests for adjustments Inform clients of overdue accounts and amount currently owed. Send standard letter(s) at appropriate intervals. Post payments to A/R in Mover’s Suite/SuperMove. Create manual invoices as needed. Collect credit card payments and recording ACH payments and checks. Comply with federal, state, and company policies, procedures and regulations for collections. Other accounting/administrative tasks as needed Track and process monthly billing of storage.

Qualifications:

Associate’s degree (A. A.) or equivalent from a two-year College or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience. Excellent knowledge of Excel is essential as well as proficiency in the other Microsoft Office Suite programs. Must be able to learn new software programs quickly Successful track record working in collections Knowledge of Great Plains Accounting Software is a plus and QuickBooks required. Knowledge of transportation industry is a plus. Must be detailed oriented. Ability to multitask and meet multiple deadlines. A high level of organization and willingness to learn, as well as a team player attitude. Skills to communicate directly with customers, co-workers, managers, drivers, and sales personnel.

Reporting Relationships:

The Accounts Receivable Analyst reports to the Accounting Manager and has no subordinate staff. Monday to Friday – 8am to 5pm (Flexible Schedule, upon approval) 40 hrs