Office and Accounts Assistant Position Available In Lake, Florida

Office and Accounts Assistant 4.2 4.2 out of 5 stars 131 Waterman Avenue, Mount Dora, FL 32757

Job Title:

Office & Accounts Assistant Location:

Mount Dora, FL (On-site)

Job Type:

Full-Time |

Monday-Friday Compensation:

$16 – $24 per hour, based on experience

About Medek Health Systems:

At Medek Health Systems, we envision a future where artificial intelligence fundamentally transforms healthcare. Based in Mount Dora, FL, we are a rapidly growing, self-funded, and profitable organization with over 15 years of proven success in creating multiple multi-million-dollar healthcare enterprises. Our team combines deep industry expertise with cutting-edge AI technology, significantly improving patient care outcomes, enhancing compliance, and optimizing revenue management for healthcare providers nationwide. Our flagship product, FairPath.ai, uniquely addresses compliance, fraud prevention, and revenue optimization for Remote Patient Monitoring (RPM), Chronic Care Management (CCM), and Remote Therapeutic Monitoring (RTM) programs. We are committed to innovation, real impact, and sharing our success with the team members who drive our growth.

Position Summary:

We are seeking a detail-oriented and proactive Office & Accounts Assistant to provide critical administrative and financial support to our growing operations. This multifaceted role includes managing financial tasks through QuickBooks, assisting with collections, handling shipping and inventory logistics, and ensuring smooth daily operations. The ideal candidate is professional, accurate, comfortable multitasking, and thrives in a dynamic, supportive environment.

Key Responsibilities:

Financial Operations:

Prepare and send invoices, post payments, reconcile accounts, and manage outstanding balances using QuickBooks. Generate financial reports and assist with month-end close procedures.

Collections:

Professionally contact clients regarding overdue accounts, adhering to HIPAA compliance guidelines. Document collection communications and coordinate resolution efforts across relevant departments.

Office Coordination & Logistics:

Process incoming and outgoing mail and courier shipments, including medical devices. Maintain organized filing systems for patient records and essential documents. Monitor and document supply levels and assist with inventory management. Answer incoming calls professionally, routing messages efficiently to team members. Provide general administrative support to multiple departments as needed.

Growth & Cross-Training Opportunities:

Assist colleagues and management with special projects to streamline office efficiency.

Required Qualifications:

Minimum 2 years administrative experience with demonstrated QuickBooks proficiency. Experience invoicing and collecting payments from customers. Strong organizational and multitasking skills with the ability to prioritize and meet deadlines. Exceptional written and verbal communication skills with a client-focused approach. High integrity, professionalism, and experience managing confidential information. Competent with Microsoft Office Suite (Word, Excel, Outlook) or Google Suite.

Preferred Skills & Attributes:

Flexible, team-oriented mindset, willing to assist in various areas as needed. Positive, growth-oriented attitude.

What We Offer:

Competitive hourly compensation of $16-$24, commensurate with experience. Comprehensive benefits package including healthcare reimbursement, paid time off, and gym membership reimbursement after a 90 day period. Opportunities for professional growth and advancement within an innovative healthcare technology company. A supportive, collaborative team environment where your initiative and contributions directly impact our success. How to

Apply:

Please submit your resume directly through Indeed. Applicants are encouraged to include a brief cover note highlighting their experience with QuickBooks and/or healthcare technologies.

Job Type:

Full-time Pay:

$16.00 – $24.00 per hour Expected hours: 40 per week

Benefits:

Health insurance Paid time off

Schedule:

8 hour shift Monday to Friday Application Question(s): What interests you about this position at Medek Health Systems?

Experience:

Administrative:

2 years (Required) Accounts payable and receivable : 2 years (Required)

QuickBooks:

1 year (Required) Medical office: 2 years (Preferred) Ability to

Commute:

Mount Dora, FL 32757 (Required) Ability to

Relocate:

Mount Dora, FL 32757: Relocate before starting work (Required)

Work Location:

In person