Accounts Payable Support Specialist Position Available In Lee, Florida

Accounts Payable Support Specialist Lee County Clerk of Court – 3.0 Fort Myers, FL Job Details Full-time $3,200 a month 1 day ago Benefits Wellness program Paid holidays Health insurance Paid time off Pension plan Work from home Loan forgiveness Opportunities for advancement Qualifications Microsoft Word Microsoft Excel JD Edwards Oracle Microsoft Outlook Customer service Writing skills Accounting software English Corporate accounting High school diploma or GED Accounting Data entry Clerical experience 10 key typing Bookkeeping 2 years OBIEE Entry level Full Job Description Overview The Accounts Payable Office handles the payment of the vendors for the County, Port Authority, Court Administration (County funded portion), and the Clerk.

They are responsible for:

pre-auditing all payment requests made by vendors providing goods and services to the agencies, paying vendor and contract invoices, tracking payments according to the agency’s contracts, withholding and balancing contract retainage, reconciling monthly vendor statements to invoices paid. Invoices are monitored for accuracy and compliance with vendor quotes and contracts, County ordinances and Administrative Codes, Florida statutes, and Federal law. They also handle the various financial and tax reporting required by Federal and State law related to vendor/contractor payments, which includes 1099 reporting to the IRS. Why work for us? The Clerk’s office encourages a positive work-life balance and offers a competitive benefits package including: Superior health care plans with low premiums Competitive retirement and pension plans – Florida Retirement System and 457 deferred compensation options Generous paid time off, paid holidays, birthday leave, and volunteer time Our Wellness Program gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle We are a qualifying employer for Public Service Loan Forgiveness Program Our office values a work-life balance. Enjoy your nights and weekends with friends and family! At the Clerk’s Office you can: Work with a purpose Give back to the community Be part of a team Pursue career advancement opportunities Reach your professional and personal goals Position Function and Duties This position is responsible for performing specialized support functions for the Accounts Payable office.

Position Duties:

Maintain accurate knowledge of Clerk and County offices and their functions Know and understand lifecycle of incoming documents from vendors Run weekly Obiee “Invoice aging” report and address aging invoices with each department. Run weekly Obiee “Pre-Check Run Reports” and notify AP Clerks of needed Data entry corrections. Import daily interface batches from Clerk and County departments to include Recording, Payroll, Court Refunds, Del Tax refunds, Odyssey refunds, Utility and Toll refunds. Personally contact ACH vendors to confirm bank information prior to activating ACH payment status within the financial software address book. Monitor Lee Clerk ACH Deposit “Inbox” Accurately keypunch vendor invoice information into our accounting financial software. Reconcile monthly vendor statements Keep current with and knowledgeable of applicable: State Statutes, IRS regulations, Lee County Administrative Codes, relevant legal opinions, and any other local, state, and federal rules, regulations, and laws Review all returned checks and request updated mailing information. Note check images of actions taken Perform with consistent accuracy and timeliness Other duties and/or special projects as assigned Qualifications Education, Experience & Certification(s): High School diploma or equivalent Two years of accounting or bookkeeping experience required using current industry accounting software, JD Edwards preferred Two years clerical experience required Two years of customer service experience required

Knowledge, Skills & Abilities:

Accurate keyboarding, data entry and 10-key skills required Working knowledge of Oracle EnterpriseOne software preferred Basic knowledge of Microsoft Word, Excel and Outlook Proficiency in business English and business math required Excellent organizational, time and task management skills required. Attention to detail is required Ability to work in a fast paced environment with stringent time constraints Ability to communicate effectively, both orally and in writing Ability to assist and train others within knowledge areas Effective interpersonal skills, strong work ethic and professional demeanor are required Use tact in sensitive situations, maintain confidentiality of restricted files, and maintain a courteous attitude at all times Demonstrate proficiency with operations and general care of the PC, printers and other required office equipment Ability to work effectively in a group or independently Work is performed under minimum supervision; requires initiative and independent judgment Ability to work extended hours

Supplemental Information Additional Requirements:

Applicants must be authorized to work for ANY employer in the U.S. Our organization is unable to sponsor or take over sponsorship of an employment Visa.

Office:

Majority of the time is spent sitting at the computer, remainder of the time is spent assisting in other functions Work from Home (if applicable): Majority of the time is spent sitting at the computer This position requires clear verbal interaction with employees, the public and agencies This position may require bending and reaching May be required to travel outside of Lee County to perform position and/or specific duties This position may require going to other departments and/or offices on different floors and/or buildings throughout the day This position may require occasional travel to other sites to review products, or attend meetings, seminars or classes Ability to use standard office equipment Ability to lift up to 30 pounds

Note:

Vacancy postings may be closed at any time based on business needs. Applicants who have applied will be notified.