Accounts Payable Specialist Position Available In Marion, Florida

Accounts Payable Specialist Florida Co. 460 NW 52nd Avenue, Ocala, FL 34482

General Description:

The position will be managing and processing all incoming invoices from vendors for multiple family-owned companies, ensuring accurate and timely payments while maintaining close communication with vendors and upholding the company’s established financial practices, often requiring a high level of attention to detail and familiarity with basic accounting principles within a smaller, close-knit environment. The employee will often have direct interaction with family members involved in the business, requiring clear communication and a collaborative approach. They may also need to wear multiple hats and assist with other administrative tasks as needed. Daily electronic bank deposit Daily invoice reconciliation/matching and entering into QuickBooks Maintain vendor files (including updating, e-filing, credit apps, ACH setup, W-9’s, and COI’s) Process employee expense reports monthly Weekly check runs: pulling back-up, attaching to check stub, mail check with required backup & filing Reconcile vendor statements and resolve discrepancies Respond to vendor inquiries Credit Card Reconciliations Prepare 1099-Misc at year-end Assist in month-end and year-end closings Assist in other projects as needed Process Vendor credit applications and ACH setup as needed Issue purchase orders as needed Prepare FedEx Shipments as needed Other Task and Projects as assigned Tasks to be trained & assigned in future: Printing checks in accordance with AP List Schedule & acquire management signatures Learn company requisition vendor payables Capital purchase entries EOM inventory worksheet & recording consumption EOM excel sheet tasks assigned by CFO