Accounts Payable Specialist Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Accounts Payable Specialist is accountable for managing the entire accounts payable process, including invoice processing, vendor management, reconciliation, record-keeping, reporting, and process improvement. The ideal candidate will have strong attention to detail, organizational skills, and the ability to work independently and as part of a team. A minimum of 2-3 years of accounts payable or general accounting experience is required.
Job Description
Accounts Payable Specialist Role Summary:
The Accounts Payable Specialist is responsible for managing the entire accounts payable process. This includes processing invoices, reconciling vendor statements, and ensuring timely payments. The ideal candidate will have excellent attention to detail, strong organizational skills, and the ability to work independently and as part of a team.
Key Responsibilities:
Invoice Processing:
Receive, review, and verify invoices for accuracy and completeness. Code invoices to the appropriate general ledger accounts. Enter invoices into the accounting system. Obtain necessary approvals for payment.
Vendor Management:
Maintain vendor files and ensure all necessary information is up to date. o Maintain 1099 vendor info with accuracy and up to date W9s for tax reporting. Communicate with vendors to resolve discrepancies and respond to inquiries. Process vendor payments via check, ACH, or wire transfer. o Responsible for wire instructions verbal confirmation.
Reconciliation:
Reconcile vendor statements and correct any discrepancies. Assist with monthly credit card reconciliation.
Record Keeping:
Maintain accurate and organized accounts payable records. Responsible for receiving all checks, logging, stamp for deposit and prepare for deposit. Communicate with vendors to obtain lien releases when necessary. Ensure compliance with company policies and procedures.
Reporting:
Generate accounts payable reports as needed. Monitor and report on accounts payable aging and cash flow.
Process Improvement:
Identify and implement process improvements to enhance efficiency. Stay updated on industry best practices and accounting standards.
Qualifications and Skills:
Education:
High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
Experience:
Minimum of 2-3 years of accounts payable or general accounting experience. (Real Estate experience a plus) Proficiency in accounting software (Yardi experience a plus) and MS Office Suite (especially Excel). Strong analytical and problem-solving skills. Excellent communication and interpersonal skills. High level of accuracy and attention to detail. Ability to manage multiple tasks and meet deadlines.
