Accounts Receivable Specialist (TEMPORARY) Position Available In Miami-Dade, Florida

Accounts Receivable Specialist (TEMPORARY) Maximus Global Services – 3.1 Doral, FL Job Details Temporary | Full-time Up to $25 an hour 1 day ago Qualifications Bilingual Microsoft Word Spanish Microsoft Excel Microsoft Outlook Computer literacy English Mid-level Microsoft Office Accounting Organizational skills 1 year Associate’s degree Communication skills Time management Full Job Description Join our team at Maximus Global Services! Maximus Global Services (MGS) ultimate vision and mission is “Our vision is to make a meaningful impact on people’s lives, delivering service with integrity and passion.” “Our mission is to create exceptional experiences by empowering our people through innovation to build new strong partnerships.” MGS provides aviation services at various airports in the

US:

Miami, Fort Lauderdale, Orlando, Virginia, Atlanta, Baltimore and Las Vegas.

Summary/Objective The Accounts Receivable Specialist:

is responsible for collecting, recording, and processing payments from customers in a timely and accurate manner. This role also involves managing customer inquiries, resolving disputes, and maintaining financial records. This role involves high attention to detail, strong organizational skills, and the ability to handle multiple tasks in a fast-paced environment. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Invoice Processing:

Review, verify, and process customer invoices and credit notes ensuring proper coding of invoices and adherence to company policies and procedures.

Payment Processing:

Prepare and process deposit payments; Perform daily cash applications and ensure timely payment of all invoices; Reconcile processed work by verifying entries and comparing system reports to balances.

Collections:

Follow up on outstanding invoices and payments to ensure AR aging remains within the 30-day maximum. Work with Finance Leads in each station to follow up with customers for timely payment and necessary details for proper payment allocation.

Customer Management:

Maintain customer files and ensure all customer information is up to date. Respond to customer inquiries and resolve any discrepancies or issues. Work closely with customers to establish and maintain positive relationships.

Record Keeping:

Maintain accurate historical records by filing documents; Prepare monthly reports and assist with month-end closing activities; Assist with audits by providing supporting documentation and explanations.

Compliance and Controls:

Ensure compliance with internal controls and company policies; Participate in the development and implementation of accounts payable policies and procedures.

Reconciliation and Reporting:

Reconcile all cash and check deposits to the general ledger on a monthly basis; Prepare bank reconciliation and reports for financial statement preparation and audit purposes; Assist in the preparation of budgets and forecasts related to AR aging and cash receipts.

Compliance and Documentation:

Ensure compliance with company policies, procedures, and internal controls; Maintain detailed records of fixed asset acquisitions, disposals, and depreciation; Assist with internal and external audits by providing required documentation and explanations.

Continuous Improvement:

Identify and implement process improvements to enhance efficiency and accuracy in accounts receivable. Participate in special projects and initiatives as needed. Provide support to Accounts Payable and the finance team when needed. Competencies Honest and Dependable Committed Teamwork Innovation Good Communication Customer Service Position Type and Expected Hours of Work This is a temporary position. Typical days and hours are Monday – Friday, 9:00AM – 5:30PM. Required Education and Experience Associate degree 1 year experience in accounting or bookkeeper Additional Eligibility Qualifications Ability to understand the principles and procedures of bookkeeping and record-keeping. Accuracy in accounting

Bilingual:

English/Spanish Maintain a good relationship with clients. Computer literacy in MS Office packages such as Word, Excel and Outlook. An intermediate level in Excel is needed. Ability to work independently and as part of a team. Ability to multitask. Great written and verbal communication skills Highly organized with great time-management skills Works efficiently in a fast-paced environment. Discretion and confidentiality 9:00am – 5:30pm 40 hours a week