ASSISTANT, ACCOUNTING Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Accounting Assistant position in Hialeah Gardens, FL is a full-time role with responsibilities including preparing cost reimbursement packages, managing accounts payable, and collaborating with grantors. The Assistant will ensure compliance with federal guidelines, maintain confidentiality, and support the organizational mission. This role entails working closely with the Controller and Accounts Payable Manager to uphold financial integrity.
Job Description
ASSISTANT, ACCOUNTING
Hialeah Gardens, FL
Job Type
Full-time
Description
Position Summary:
The Accounting Assistant is responsible for ensuring the accuracy and completeness of expenditures charged to over 20 grant-funded programs for Centro Mater Child Care Services, completing cost reimbursement packages for over 10 programs, and ensuring that expenditures are allocated in accordance with the Agency’s Cost Allocation Plan and other federal guidelines.
Cost Reimbursement Packages:
Prepare monthly Cost Reimbursement packages in a format prescribed by federal and local grants based upon regulations, which are promulgated by the Department of Health & Human Services (i.e., Head Start, Early Head Start). To this effect, prepare detailed payroll analysis/allocations that comply with and agree to the agency’s Cost Allocation Plan (“the Plan”).
Prepare monthly “Budget vs. Actual” by grantor agency for distribution to each campus.
Assist in the preparation of monthly financial statements in accordance with Generally Accepted Accounting Principles and the Governmental Accounting Standards Board.
From MAS-100, the Assistant Controller will extract payroll data into MS Excel spreadsheets (i.e., date mining). The accounting assistant will then use this spreadsheet for use in the compilation of the bi-weekly salary schedule needed as a backup for the Cost reports.
Review and make recommendations for improvements in the current accounting system/software.
Communicate and correspond with various grantors on behalf of Centro Mater.
Accounts Payable:
Use the agency’s Plan to ensure that 150 accounts payable invoices are accurately coded per payable cycle. Prior to coding each invoice, ensure that expenditures charged to individual budget line items do not exceed the amounts set forth in over 20 pre-established budgets.
Correspond and communicate with vendors as it relates to invoice discrepancies, sales tax, and reconciliation of vendor statements to payments.
Prepare invoice copies for compilation into federally funded grant reimbursement packages; copies should be assimilated in compliance with various funding agency requirements.
Corporate Office Responsibilities:
At least once a week, meet with the agency’s Controller to ensure compliance with the Plan and to resolve outstanding issues, if any.
Work with the Accounts Payable Manager to review and approve all invoices before payment; mail checks to vendors on a timely basis.
Maintain the standards of confidentiality at all times.
Supports and upholds the principles of the organizational mission, vision, and values.
Embodies the principles of the CHS Corporate Compliance Program and Code of Conduct at all times:
Complies with the Code of Conduct in all relationships with clients, families, staff members, and visitors, governmental agencies/representatives. Adheres to the Code of Conduct in all daily activities and decisions, ensuring that ethical standards and applicable standards are met.
Responsible for the integrity and accuracy of organizational documents and records.
Report violations or suspected violations of the Code of Conduct appropriately.
Additional Duties:
Perform other duties as assigned.
Organizational Relationships:
The Accounting Assistant has no direct supervisory responsibility.
