Accounts Payable and Accounts Receivable Specialist Position Available In Orange, Florida

Accounts Payable and Accounts Receivable Specialist Margaritaville at Sea – 1.8

Orlando, FL Job Details Full-time Estimated:

$40.1K – $47.2K a year 7 hours ago Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Mid-level Accounting Data entry Communication skills

Full Job Description Position Overview :

The Accounts Payable and Accounts Receivable Specialist (“AP/AR Specialist”) is an essential role, responsible for processing invoices, reconciling payments, and collecting payments due to Margaritaville at Sea. This position ensures all vendor invoices are received, processed, approved, and paid in a timely manner. The AP/AR specialist is also responsible for processing guest refunds, contesting credit card chargebacks, and collecting money due from customers to the company. The AR/AP specialist directly supports the accounting department with day-to-day operations and collaborates cross-functionally with shoreside and shipboard departments.

Key Responsibilities :

Accounts Receivable and Refund Functions :

Research and resolve of customer credit card chargebacks. Maintain documentation of all credit card chargebacks. Follow-up with credit card companies on a regular and timely basis. Communicate with shipboard finance teams and/or customer service managers for any additional information for chargebacks. Prepare vendor records for passenger refunds. Enter all documentation & process all passenger refund requests.

Accounts Payable Functions :

Manage and process incoming vendor invoices, ensuring accuracy and timeliness. Match purchase orders and invoices to receiving reports and posting invoices. Reconcile vendor accounts to vendor statements each month. Fill out key vendor forms, including credit applications and sales tax forms. Create New Vendor accounts and maintain vendor files. Collaborate with cross-functional teams to ensure efficient accounts payable processes. Follow up with vendor inquiries and build and maintain strong vendor relationships. Verify all invoices have been approved by managers. Ensure that all appropriate backup paperwork is attached to vendor records. Send copies of checks, wires, and remittance advice to vendors upon request. Communicate with vendors about discrepancies when applicable. Create monthly accrual reports for the accounting department. Provide accounting and clerical support to the accounting department. Prepare credit memos and general ledger postings. Confirm all new bank information with vendors via phone. Process foreign country invoices and calculate foreign currency exchange rates. Manage priorities, with capacity to process a high volume of invoices. Other ad-hoc duties as required.

Qualifications :

College degree preferred but not required. High attention to detail, data accuracy, and ability to work independently in a dynamic environment. Experience with data entry and processing, with ability to calculate and manage financial records. Experience with Microsoft products, including Excel, Word, Outlook, Teams, and Business Central. Demonstrated interest in understanding foundational accounting and bookkeeping principles. Strong written and verbal communication skills.