Accounts Payable Specialist Position Available In Orange, Florida

Children’s Home Society of Florida Since opening our doors in 1902, CHS became a part of Florida’s history. CHS has been committed to growing and evolving to provide the right services and solutions to address the needs of children and families throughout the changing times. Every day, our team works with parents and kids to empower them and encourage them. With innovative technology solutions and a dedicated, experienced team throughout the state, we’re changing the face of foster care and positively impacting children and families’ lives for generations to come. Join our team to continue to do good and create history serving Florida’s children and families! About the

Role:

As a full-time Accounts Payable Specialist is responsible for managing day-to-day accounts payable activities, including invoice processing, payment runs, travel and expense reimbursements, and vendor communications. This position plays a key role in ensuring timely, accurate payments and proper documentation through systems such as NetSuite, DocuPhase, AvidPay, and Concur. Overall, the Accounts Payable Specialist contributes to the CHS high performance culture by exhibiting our values and providing quality results that position CHS as the leader in delivering proactive behavioral health, case management, community and early childhood solutions for children and families.

WHY JOIN CHS?

Your Experience Counts:

We recognize the knowledge, skills and insight that come with a lifetime of learning. Flexibility for

Work-Life Balance:

We offer full- and part-time opportunities to meet your needs, along with flexible schedules.

Supportive Environment:

You’ll work alongside a team that values collaboration and mutual respect, filled with lots of opportunities for face-to-face and group interaction.

Professional Development:

We have lots of opportunity for ongoing learning and development, as well as to share knowledge and make a lasting impact on colleagues and the community.

Great Compensation & Benefits:

Too much to list here, we have an exceptionally attractive benefits package, including outstanding healthcare insurance and wellness perks (for example, CHS pays more than 70% of your insurance premium!), generous paid time off, lots of holidays and “early outs,” as well as a robust 403(b) retirement plan. Primary Job Functions 1. Support of CHS Accounts Payable functions. Assist with weekly check run and ensure timely vendor payments. Manage and process travel reimbursements and Regions p-card transactions through Concur. Upload large CSV invoices via NetSuite, ensuring accuracy and compliance. Input standard home office invoices into DocuPhase. Approve regional invoice entries submitted via DocuPhase. Process and record approved voids and vendor credits, escalating for manager approval as needed. Record Division Payables and other manual check transactions in NetSuite. Manage rent schedules and process monthly rent payments. Assist with account reconciliations as needed to ensure proper coding and completeness of payables. Assist in the annual audit process

Support Internal and External Audits:

Prepare documentation and respond to inquiries during audits conducted by internal teams or outside agencies. Ensure accounts payable procedures are well-documented and compliant with internal controls. 2. Oversight of AP workflows and communication systems. Monitor and assign items in the AP inbox to ensure timely resolution and workflow completion. Monitor and ensure JIRA tickets are worked in a timely and organized manner. Collaborate with the AP Manager and team to ensure best practices and continuous process improvement.

Job Qualifications Education, Licenses & Certifications:

High School Diploma or GED equivalent, required Associate Degree in Business, Accounting or related field, preferred Florid a Driver’s License within 30 days from hire with daily access to a reliable and insured vehicle, required.

Experience:

Experience working in a non-profit organization, preferred 2+ years of accounts payable experience, preferred

Competencies Knowledge of:

DATA ENTRY

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ACCOUNTING SOFTWARE

Skills and Proficiency in: Planning, organization and time management, oral and written communication Interpersonal relationship building, collaboration, teamwork Computer systems and MS Office, including Word, Excel and Outlook Proficiency in NetSuite, DocuPhase, Concur, and AvidPay; preferred Ability to: Perform at a high level of autonomy, with general supervision. Perform under strong demands in fast-paced, diverse, sometimes ambiguous environments. Handle stressful, sensitive situations; preserve confidentiality and professional boundaries. Meet critical deadlines, while maintaining attention to detail, accuracy and quality. Solve practical problems and document results using sound judgment. Commit to providing high customer satisfaction with positive service delivery results. Demonstrate the behaviors of our CHS Common Bond Values. Be energetic, passionate and adaptable with a deep commitment to social service, empathy for children and families and a positive approach to embracing and managing change. Interact effectively with children/families from diverse backgrounds, being sensitive to service population’s cultural/socioeconomic characteristics. Set appropriate limits and boundaries with clients; act decisively to protect clients, when necessary Together, good can be done.