AP & AR Dealer Billing Specialist Position Available In Palm Beach, Florida

AP & AR Dealer Billing Specialist Total Warranty Services – 3.5

Boca Raton, FL Job Details Full-time Estimated:

$40.9K – $50.8K a year 22 hours ago Qualifications Accounts receivable Microsoft Excel Accounts payable Customer service Mid-level Microsoft Office Finance High school diploma or GED Analysis skills Bachelor’s degree Accounting Communication skills Full Job Description The Dealer Billing team is responsible for the full-cycle Accounts Receivable (“AR”) and Accounts Payable (“AP”) processes wherein TWS collects funds from dealership clients and remits payments to authorized payees. The Dealer Billing Associate’s primary tasks include, but are not limited to, creating and maintaining Excel schedules and import templates, posting transactions in the accounting system of record, sending customer statements/invoices to customers, preparing payment selections and settlement runs, sending remittance advice to payees for initiated payments, performing payment reconciliations, and closely monitoring and handling aged balances. This person must be very comfortable managing large volumes (10K+ lines) of data in Excel , and s/he must be very detail-oriented, always following through to ensure tasks are completed accurately. To perform this job successfully, the candidate must be a proactive, dependable team player with a great customer service orientation and ability to learn quickly.

ESSENTIAL DUTIES & RESPONSIBILITIES

Build and maintain Excel-based schedules, import templates, reconciliations, and ad hoc reports Adhere to tight timeline in monthly billing process to import thousands of rows of invoice data each month Monthly, review hundreds of customer statements against support before uploading statements to the Dealer Portal Prepare payment selections for review, and prepare settlement runs for approval Assist with and own detailed payment reconciliations for certain clients, especially clients who pay via check and short-pay, pre-pay, or over-pay their outstanding balance Ensure remittance advice are provided in the appropriate format for commission and incentive payments Run the Aging report each month and recommend how open balances should be addressed Assist with detailed reconciliations of General Ledger account activity in the accounting system of record Reconcile variances between accounting system’s general ledger and the AR aging and AP aging Assist with reconciling and summarizing any balances found at month-end in clearing accounts Understand our growing client population and request updates to customer profiles and supplier profiles as necessary to improve organization and/or streamline payment processes Maintain segregation of duties and uphold strong control environment when processing transactions Consistently maintain highly organized scans/electronic filing for record keeping Support process improvement and automation initiatives Must communicate clearly, courteously, and effectively with external and internal stakeholders on behalf of the department Display initiative and consistently follow-through Demonstrate flexibility to multi-task and effectively balance priorities to meet tight deadlines in a fast-paced environment High School Diploma or equivalent 4-year degree preferred, in Accounting, Finance, Business Administration, or related field of study 1 or more years of experience in Accounts Payable, Accounts Receivable, Accounting, or similar finance role preferred Intermediate (or higher) Excel skills Strong analytical and problem-solving skills Excellent verbal and written communication skills Highly organized & proven ability to follow through consistently Proficiency in MS Office required