Accounts Payable Specialist-Construction Position Available In Pinellas, Florida

Accounts Payable Specialist-Construction Vaco $50,000.00 – $60,000.00 / yr United States, Florida, Clearwater Jun 22, 2025

Position Summary:

We are seeking an experienced Accounts Payable Specialist with a strong background in the construction industry to join our finance team. The ideal candidate will manage vendor payments, process invoices, and maintain accurate financial records while understanding the unique challenges and requirements of construction accounting, including progress billing, retention, and compliance with prevailing wage requirements.

Key Responsibilities:

Invoice Processing & Payment Management Process high-volume accounts payable transactions for construction projects, including material suppliers, subcontractors, and equipment vendors
Review and verify invoices against purchase orders, contracts, and delivery receipts
Ensure proper coding of expenses to appropriate job costs and general ledger accounts
Process three-way matches and resolve discrepancies with vendors and project managers
Prepare and execute payment runs via ACH, wire transfers, and checks
Maintain accurate payment schedules and cash flow projections Construction-Specific Accounting Handle progress billing and percentage-of-completion accounting
Process and track retention payments according to contract terms
Manage certified payroll and prevailing wage compliance documentation
Process change orders and extra work authorizations
Coordinate with project managers on job costing and budget tracking
Handle lien waiver processing and compliance Vendor Relations & Compliance Maintain vendor master files and ensure W-9 compliance
Resolve vendor inquiries and payment disputes promptly
Process new vendor setups and maintain accurate vendor information
Ensure compliance with union agreements and prevailing wage requirements
Coordinate with procurement team on vendor negotiations and terms Record Keeping & Reporting Maintain organized filing systems for invoices, contracts, and supporting documentation
Prepare aging reports and assist with month-end closing procedures
Support internal and external audits by providing requested documentation
Generate reports for management on payment status, cash flow, and vendor performance

Required Qualifications:

Associate’s degree in Accounting, Finance, or related field preferred, or equivalent experience
Minimum 3-5 years of accounts payable experience, with at least 2 years in construction industry
Strong understanding of construction accounting principles and job costing
Experience with construction ERP systems (Sage preferred)
Proficiency in Microsoft Excel and accounting software
Knowledge of prevailing wage requirements and certified payroll processes
Understanding of mechanics’ liens, retention, and progress billing
Strong attention to detail and accuracy in data entry
Excellent organizational and time management skills

Preferred Qualifications:

Bachelor’s degree in Accounting or Finance
Experience with union payroll and benefit reporting
Knowledge of government contracting and compliance requirements
Familiarity with construction project management software
Experience with electronic payment systems and vendor portals

Skills & Competencies:

Strong analytical and problem-solving abilities
Excellent communication skills, both written and verbal
Ability to work independently and manage multiple priorities
Proficiency with 10-key calculator and data entry
Understanding of internal controls and segregation of duties
Ability to work under pressure and meet tight deadlines
Strong ethical standards and commitment to confidentiality Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
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Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.