Accounts Payable Specialist Position Available In Polk, Florida

Accounts Payable Specialist Trans Phos Inc – 3.6 Mulberry, FL Job Details Full-time $21 – $23 an hour 2 days ago Benefits Disability insurance Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Bilingual General ledger reconciliation Spanish Microsoft Excel Microsoft Outlook Management Accounts payable Accounting software Certified Accounts Payable Professional English Mid-level Finance Bachelor’s degree Microsoft Dynamics GP Accounting General ledger accounting Organizational skills Computer skills Phone etiquette Associate’s degree Accounting Communication skills Account reconciliation Full Job Description About the

Company:

Trans-Phos delivers bulk materials promptly and safely! No matter the size or complexity of the load, we are here to provide dependable hauling services. We are based in Mulberry, Florida, but service the greater Tampa Bay area and beyond.

We specialize in hauling for:

Construction, Environmental Solutions, Landscapers, Landscape Suppliers, Golf Courses, Mobile Home Builders, Mobile Home Installers, Paver Installers, to name a few. About the

Role:

The Accounts Payable Specialist plays a crucial role in ensuring the financial health of our organization within the transportation industry. The Accounts Payable Specialist will be responsible for monitoring the outflow of capital for the company. This position is responsible for managing and processing all accounts payable transactions, ensuring accuracy and compliance with company policies. The specialist will work closely with various departments to resolve discrepancies and maintain positive vendor relationships. By efficiently processing invoices and managing payments, the Accounts Payable Specialist contributes to the overall financial reporting and budgeting processes. Ultimately, this role supports the organization’s operational efficiency and financial integrity. Duties /

Responsibilities:

Receives and Verifies expense reports; reconciles expense and other financial reports with account balances and other office records. Analyzes expense reports and other invoices for accuracy and eligibility for payment. Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed. Assists with accounting records and ledgers by reconciling monthly statements and transactions. Records entry of, verifies documentation for, and distributes petty cash. Calculates and reports sales tax based on paid invoices. Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records. Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s. Ensures proper maintenance, filing and storage of records in case of audits. Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits. Other related duties as assigned. Required Skills /

Abilities:

Bilingual (Required): English /

Spanish Computer Skills:

Proficiency in Excel, Microsoft Outlook and various accounting software programs. GP experience is highly preferred. Account Reconciliations Process Invoices Maintain Accurate Financial Records Ensures Timely Payments. Manage Transactions Streamline Workflows. Meet deadlines. Clear Understanding of cash flow. Journal Entries Manage General Ledger for integrity of the financial data.

Communication Skills:

Excellent written and verbal skills

Record Keeping and Organization:

Strong organizational skills, attention to detail.

Critical Thinking Skills:

Ability to identify and resolve compliance issues.

Interpersonal Skills:

Ability to collaborate effectively with drivers, management, other departments while maintain vendor relationships. Professional phone conversation skills Ability to create professional emails with attachments. Be familiar with the State of Florida Notice to Owner process. Process USPS Certified Mailings Process monthly statements. Must be dependable and extremely trustworthy. Must be able to maintain confidential and meticulous records.

Thorough Minimum Qualifications:

Associate’s degree in Accounting, Finance, or a related field. Proven experience in accounts payable or a similar financial role. Strong understanding of accounting principles and practices.

Preferred Qualifications:

Bachelor’s degree in Accounting or Finance. Experience with GP or similar accounting software. Knowledge of the transportation industry Certified Accounts Payable Professional (CAPP) certification preferred.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Benefits Offered:

Comprehensive Medical, Dental Vision Insurance Life Insurance Short-Term and Long-Term Disability Retirement plan with company matching contributions. Generous Paid Time Off (PTO) Employee Assistance Program (EAP)

Equal Employment Opportunity Policy:

Trans-Phos, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.