Accounting Assistant Position Available In Sumter, Florida

Accounting Assistant 4.2 4.2 out of 5 stars 5323 E County Road 462, Wildwood, FL 34785

Description:

SUMMARY The Accounting Assistant performs entry level accounting work under close supervision; maintains records of all parish financial transactions by establishing and maintaining accounts, including posting transactions; payables and receivables. Additionally, this key member of the Finance team will prepare the weekly package for transmittal to the Diocesan Shared Accounting Services (DSAS). Handles cash oversight and collections for all areas of the parish and parish-operated Outreach Ministries, including, Our Mother of Mercy Food Pantry, Our Mother’s Attic (OMA), and Our Mother of Mercy Outreach. The Bookkeeper reports to the parish Bookkeeper. The Diocese of Orlando four core values lay the foundation for the work performed by employees.

Authenticity:

Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living

Respect:

Affirming each person’s God-given dignity and uniqueness.

Courage:

Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

Commitment:

Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Processes the accounts payable mail. Prepares payment requests to be processed by Diocesan Shared Accounting Services (DSAS). Prepare accounts payable information to send to DSAS. Prepare any manual (local) checks and associated documentation to be sent to DSAS. Reconciles the parish credit card statement and processes payment transactions that have been received / completed. Applies postage to outgoing mail and prepares it for pickup. Verifies weekly office deposit. Prepare all cash receipts documentation to be sent to DSAS. Prepares all Faith Direct cash receipts documentation with notifications to Food Pantry, Internal Staff, and PDS data entry reconciliation. Prepares and submits weekly package to DSAS. Notifies Food Pantry of all donations. Notifies OMA Store Manager of all cash disbursements. Notifies CCW treasurer of all cash disbursements. Write letters for check returns or those that cannot be deposited. Prepares weekly collection worksheets and tamper-evident bags. Receives Gift Shop inventory with other assigned staff. Assists in the preparation of miscellaneous analysis in Excel. Assists with various projects, including photocopying and mailings. Works with the entire team to verify purchased items have been received, and work has been performed satisfactorily before processing accounts payable/credit card transactions. Contributes to team effort by accomplishing related results as needed. Maintains confidentiality in all areas of responsibility. Perform additional projects as required by the Bookkeeper and / or senior leadership.

Requirements:

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or

EXPERIENCE

Associate Degree in Accounting or Equivalent Preferred. Three to five years of office experience required including bookkeeping. Proficiency with Microsoft Office products, including Excel, Word, and Outlook. Experience with Parish Data Systems (PDS), a plus Solid organization skills and ability to work independently. Experience with QuickBooks and Paylocity preferred but not required. OTHER SKILLS and

ABILITIES

Excellent interpersonal and organizational skill. Excellent oral/written communication skills with the ability to communicate effectively and work collaboratively with staff Knowledge of and respect for the Catholic Church, its teaching, and mission required.

LANGUAGE/COMMUNICATION SKILLS

Ability to read and interpret basic correspondence. Excellent interpersonal and organizational skills. Must have pleasant telephone manners and good communication skills.

MATHEMATICAL SKILLS

Ability to apply basic mathematical concepts such as adding, subtracting, dividing, and multiplying.

REASONING ABILITY

Ability to define problems, collect data, establish facts and draw valid conclusions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

WORKING CONDITIONS

This person may need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure.

PHYSICAL REQUIREMENTS

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds). Tasks may involve extended periods of time at a keyboard or workstation performing repetitive motions of the fingers, hands, wrists and arms. Requires the ability to read/see up close and at a distance. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.