Full Charge Bookkeeper Position Available In Ascension, Louisiana

Full Charge Bookkeeper Prevost Memorial Hospital 301 Memorial Drive, Donaldsonville, LA 70346

Position Summary:

The Bookkeeper is responsible for maintaining accurate financial records with a focus on accounts payable, daily bank activity monitoring, and supporting the monthly financial close process. This role serves as a key liaison with the hospital’s external accounting firm and ensures daily financial transactions are accurately recorded and reconciled. The Bookkeeper also manages deposit activities and delivers daily bank balance reports to executive leadership. This position reports directly to the Chief Administrative Officer (CAO) and maintains a dotted-line reporting relationship to the Chief Executive Officer (CEO). All financial work is performed using SAGE Accounting Software.

Essential Duties and Responsibilities:

1. Accounts Payable (AP):

• Review and enter invoices into the SAGE Accounting System.
• Ensure timely and accurate payment of vendor obligations.
• Maintain vendor files and verify invoice accuracy and GL coding.

2.

Bank Account Oversight:

• Monitor all hospital bank accounts daily and maintain accurate running totals.
• Reconcile bank accounts regularly to ensure accuracy.
• Prepare and distribute Daily Bank Balance Report to the CEO.

3.

Deposits and Cash Management:

• Collect and process daily deposits from: Food & Nutrition Department, Credit card payments via Clover, Patient Services Department.
• Ensure all deposits are logged, reconciled, and submitted to the bank in a timely manner.

4.

General Ledger Support:

• Prepare and enter preliminary journal entries and coding for general ledger.
• Maintain documentation and records for GL activity and support month-end processes.

5.

Month-End Close Preparation:

• Compile and organize all required financial documentation and reports for the external accounting firm.
• Ensure timely and complete delivery of month-end close packages for review and audit.
• Respond promptly to questions or requests from the accounting firm.

6.

Reporting and Communication:

• Generate daily, weekly, and monthly financial reports as requested by leadership.
• Collaborate with internal departments to ensure accuracy of financial data.
• Maintain consistent communication with the CAO and CEO on all financial updates and concerns.

Required Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of bookkeeping or accounting experience; healthcare setting experience preferred.
• Proficiency in SAGE Accounting Software or other integrated financial systems.
• Strong understanding of accounts payable, bank reconciliation, and general ledger functions.
• High attention to detail, time management, and organizational skills.
• Ability to handle confidential financial and patient-related information with professionalism.

Working Conditions & Physical Requirements:

• Primarily office-based with standard weekday working hours.
• Occasional handling of physical deposit bags and paper records may be required.
• Frequent use of computers, office equipment, and financial software.

Core Competencies:

• Accuracy and consistency in financial recordkeeping
• Knowledge of accounting systems and processes
• Clear communication with leadership and external partners
• Timely delivery of financial reports and reconciliations
• Professionalism, confidentiality, and dependability

Job Type:

Full-time Pay:

From $25.00 per hour Expected hours: 40 per week

Benefits:

403(b) Dental insurance Disability insurance Flexible schedule Health insurance Life insurance Paid time off Paid training Professional development assistance Retirement plan Tuition reimbursement Vision insurance

Schedule:

8 hour shift

Supplemental Pay:

Bonus opportunities Overtime pay Yearly bonus

Work Location:

In person