Administrative Clerk (Reception and Accounts Payable) Position Available In Jefferson, Louisiana

Kuchler Polk Weiner, LLC, a civil defense law firm in the Central Business District of New Orleans, LA, is seeking an Administrative Clerk – A/P and Reception to join our team. This full-time, in-office position is integral to maintaining the firm’s operational excellence by balancing administrative and financial responsibilities with poise and precision. The ideal candidate will possess a professional demeanor, strong organizational skills, a keen eye for accuracy, and the ability to handle multiple tasks while safeguarding the confidentiality of financial data in a fast-paced environment. If you are passionate about contributing to the success of a respected law firm and thrive in a team-oriented setting, we encourage you to apply. What we need you to do: Reception Duties ? Operate a multi-line telephone system to manage incoming and outgoing calls, ensuring seamless communication and accurate routing of inquiries. ? Welcome and assist visitors with professionalism, facilitating a positive and welcoming client experience. ? Maintain the reception area’s cleanliness and organization, reflecting the firm’s commitment to excellence. ? Accept, sign for, and distribute packages, registered mail, and other deliveries. ? Coordinate refreshments for meetings as requested. ? Monitor and replenish office and kitchen supplies to support daily operations. ? Execute additional administrative duties as needed, demonstrating flexibility and commitment. Accounts Payable Duties ? Facilitate timely payment of vendor invoices by reviewing, verifying, and processing payments via checks or electronic transfers. ? Ensure accurate and efficient recording of accounts payable transactions within the accounting system. ? Manage petty cash transactions, including documentation verification, entry, and distribution. ? Prepare and process weekly bank deposits, ensuring accuracy and compliance with financial protocols. ? Assist in the reconciliation of company credit card statements, ensuring proper documentation and reporting. ? Maintain vendor records by recording and updating W-9 information in the accounting system. ? Perform various clerical and administrative tasks as needed to support accounting and finance operations.

You must have:

? High school diploma or equivalent; associate degree in accounting or related field is preferred. ? Previous experience in a billing, accounting, or administrative role within a law firm or legal environment; 3-5 years of experience is preferred. ? Familiarity with Microsoft Office and legal accounting software; experience with Coyote Analytics is preferred. ? Strong attention to detail and organizational skills. ? Good communication and interpersonal skills. ? Ability to handle confidential information with integrity. ? Ability to work independently and as part of a team.

You may expect:

? Competitive salary based on experience. ? Comprehensive benefits for full-time employees, including: ? Firm-paid health and life insurance. ? Generous 401(k) Safe Harbor Matching Plan. ? 12 weeks of paid parental leave after one year of employment. ? Robust holiday closure schedule and Personal Time Off (PTO) policy. ? Optional employee-paid benefits, including dental, vision, voluntary life insurance, AFLAC policies, and parking in a connected garage.

Additional Information:

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Schedule:

Monday through Friday, 8:00 a.m. – 5:00 p.m., fully in-office. ? A basic criminal background check is required and will be conducted post-offer and pre-hire. If you are a detail-oriented, highly organized professional seeking a challenging and rewarding opportunity within a respected civil defense law firm, we invite you to apply to become a part of our team.