Accounts Payable Specialist Position Available In Essex, Massachusetts

Accounts Payable Specialist Runtal North America, Inc. 187 Neck Road, Haverhill, MA 01835

Accounts Payable Specialist Summary:

The AP Specialist is responsible for all accounts payable functions for the company, including but not limited to processing invoices, issuing payments (Checks, wires, ACHs), reconciling vendor statements, and recording the monthly AP accrual. Generally, support the accounting department and assist in accurate and timely financial statements.

Duties & Responsibilities:

• Assist the Controller and Accounting Manager with day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
• Process the weekly AP payment run
• Assist Controller with month end vendor reconciliations
• Establish strong communication with vendors, co-workers, and management
• Enter and pay all bills as received following the company policies
• Record capital expenditures in accordance with company capitalization policy
• Recording credit card activity and accumulating receipts from the respective cardholders
• Ensure invoice back-up is uploaded to each vendor bill for tracking purposes
• Work with purchasing to resolve all variances between the POs and invoices; including variances in price or quantity ensuring the data is accurate in Net Suite.
• Three-way matching,
• Processing invoices into systems including Goods Received Notes matching
• Issuing payments to vendors within the correct terms,
• Reviewing payable statements and following up on any missing items or variances.
• Respond to all vendor payment inquiries,
• Record any needed AP accrual at month end for items received not invoiced,
• Process and review the credit card statements,
• Vendor Set Up
• Resolving accounting discrepancies.
• Charging expenses to accounts.
• Interacting with vendors, management, and other departments to verify payment
• Obtain W-9 form before issuing payment to any new vendor to determine 1099 status
• Assist with yearend 1099 preparation

Qualifications:

• 4+ years of experience working within a multi-entity business
• NetSuite experience preferred
• Must have worked in accounts payable or administration role within the last 4 years on a consistent basis
• Experience in small corporate office preferred
• Bachelor’s degree or equivalent experience preferred
• Proficient with the Microsoft suite of products

Job Type:

Full-time Pay:

From $26.00 per hour Expected hours: 40 per week

Benefits:

401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Health insurance Life insurance Opportunities for advancement Paid sick time Paid time off Parental leave Referral program Retirement plan Vision insurance

Schedule:

8 hour shift Day shift Monday to

Friday Supplemental Pay:

Bonus opportunities Yearly bonus

Work Location:

In person