Accounts Payable Specialist Position Available In York, Maine

Accounts Payable Specialist
White Barn Inn
We are currently seeking a detail-oriented and organized individual to join our finance team as an Accounts Payable Specialist. In this integral role, you will be responsible for managing the hotel’s accounts payable processes, ensuring accurate and timely payments to vendors and maintaining financial integrity.

Key Responsibilities:

Invoice Processing:

Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
Enter invoices into the accounting system and prepare them for payment processing.

Payment Processing:

Process payment runs and prepare checks or electronic transfers for approved invoices.
Collaborate with internal departments to obtain necessary approvals for payments.

Vendor Relations:

Maintain positive relationships with vendors, addressing inquiries and resolving payment-related issues promptly.
Communicate effectively with vendors to ensure accurate and up-to-date account information.

Expense Reports:

Review and process employee expense reports, verifying receipts and compliance with company policies.
Ensure timely reimbursement of employee expenses.

Record Keeping:

Maintain organized and accurate records of all accounts payable transactions.
Assist with month-end closing activities and provide necessary documentation for audits.

Reporting:

Generate regular reports on accounts payable status, providing insights into outstanding payments and expenses.
Company Description
A beloved local landmark for over 150 years, White Barn Inn is synonymous with warm New England hospitality, rustic charm and uncompromising attention to detail. Constructed in the 1860s, White Barn Inn’s original farmhouse has offered superb hospitality since the days of the Civil War. It has operated as the White Barn Inn since 1973. In October 2018, White Barn Inn was acquired by Auberge Resorts Collection, a unique portfolio of the world’s best-loved boutique luxury hotels and resorts. Just a 90-minute drive north of Boston, the inviting property is renowned as one of the country’s most distinctive getaways and features several room types, a pool, massage and spa treatments, gardens and a prime location near the sandy beaches and classic coastal town of Kennebunkport, Maine.
Qualifications
High school diploma or equivalent; additional education in accounting or finance is a plus.
Proven experience in accounts payable or a related field.
Familiarity with accounting software; experience with [specific software] is an advantage.
Strong attention to detail and accuracy in data entry.
Excellent organizational and time management skills.