Accounts Payable Specialist Position Available In York, Maine

Accounts Payable Specialist Position Details
Position Information Position Type Professional Staff
Faculty Track Position Title Accounts Payable Specialist
Employment Status Full Time
Months 12
Campus Biddeford, ME
Description Reporting to the Accounts Payable Manager, the Accounts Payable Specialist provides a variety of administrative services in support of the Accounts Payable (A/P) department at the University of New England (UNE). This position utilizes university systems, policies and procedures to accurately process purchase approvals and disbursements to authorized vendors. The Accounts Payable Specialist also takes action to resolve discrepancies observed between purchase orders and their related invoices, reconciles monthly vendor statements, serves as an internal resource departments, and guides/educates departments and vendors regarding UNE’s procurement and payment procedures. The accounts payable department works to deliver prompt, timely, and accurate disbursement of funds as they relate to the University’s business expenses. The department processes all payments through the University’s financial systems in accordance with the University of New England policies and procedures and IRS reporting requirements. About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview
Multiple health and dental plan options, plus vision coverage.
Up to 8% retirement plan match.
Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
Educational benefits:
UNE tuition waiver for employees, spouses, and domestic partners.
UNE tuition waiver for dependents of employees with 1 year of full-time service.
50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities Review A/P documents to ensure payment requests are strictly in accordance with UNE policies and procedures, and include proper documentation and required approvals.
Trains departments, vendors, and other users in proper procedures to aid in the timely processing of invoices.
Inputs A/P documents into the financial system by accurately entering invoice information.
Researches problem A/P documents and communicates with vendors and departments to determine the best resolution.
Reviews and researches monthly vendor statements for accuracy.
Responds to email and phone inquiries from departments and vendors.
Works in partnership with A/P and accounting staff to ensure the accuracy of monthly and yearly account reconciliations.
Commit to actively fostering a welcoming culture of inclusion and diversity.
Performs other duties as assigned. Qualifications Associate’s degree, Bachelor’s preferred, in an appropriate discipline, plus 1 to 2 years of relevant accounting experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
Good general knowledge of basic accounting/bookkeeping principles and procedures.
High commitment to customer service and exceptional interpersonal skills working with peers and subordinates in resolving the demands of the university community.
Strong oral and written communication skills that will enable the successful candidate to work with University faculty, staff, and administration.
Strong planning, administrative and organizational skills
Ability to train internal and external constituents on A/P policies and procedures
Ability to manage multiple concurrent tasks and responsibilities, and adapt to shifting priorities while maintaining effectiveness
Experience with Banner and Cognos preferred. EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
Posting Detail Information Posting Number 2022PS0676P
Open Date 05/12/2025
Close Date Open Until Filled Yes