Accounts Payable & Human Resources Clerk Position Available In Harrison, Mississippi

Accounts Payable & Human Resources Clerk Beach Lumber, LLC 5104 A Avenue, Long Beach, MS 39560 Beach Lumber is recruiting for an AP & HR Clerk to join the team in Long Beach, MS. The ideal candidate has experience in accounting operations, is organized and detailed oriented, and is interested in expanding their skill set to perform routine administrative HR tasks. This role is all about acting as a key resource for employees and vendor partners. Beach Lumber offers a warm and welcoming environment, competitive pay and benefits, opportunity for advancement, and an employee discount to purchase high quality building materials.

POSITION SUMMARY

The Accounts Payable & Human Resources Clerk is responsible for managing the company’s outgoing payments, ensuring that all vendor invoices and expense reports are processed accurately and on time. Additionally, this team member acts as a point of contact for employees and assists with various HR operations and processes. Works under general supervision of the Controller.

ESSENTIAL REQUIREMENTS & KEY RESPONSIBILITIES

Receive and verify invoices and purchase orders by matching invoices with purchase orders and purchasing documents. Enter invoice data into the accounting system. Prepare and process check runs, wire transfers, and ACH payments. Ensure timely payment of vendor invoices in accordance with payment terms and resolve payment discrepancies as needed. Maintain accurate vendor records and vendor contact information. Communicate with vendors via phone and/or email regarding billing questions and payment status. Reconcile vendor statements and resolve any discrepancies. Maintain and organize financial documents and records by ensuring proper documentation is attached to each payment. Archive paid invoices and payment records. Review and process employee expense reports. Ensure reports comply with company policy and include proper documentation. Assist with month-end and year-end closing. Reconcile accounts payable ledger to ensure all bills and payments are accounted for. Generate reports related to accounts payable activities. Follow internal controls and company policies related to financial procedures. Ensure compliance with tax regulations and reporting requirements as necessary. Provide administrative HR support by assisting with the recruitment process, tracking candidate applications, ordering background checks, and drug screens. Conduct onboarding for newly hired employees ensuring that all required documents have been completed (E-Verify, benefits, company-related policies). Reconcile monthly benefit invoices by running an employee deductions report from the company’s software. Act as a resource for employees by responding to basic employee questions regarding company policies and procedures. Escalate employee concerns as needed. Respond and provide documentation to unemployment claims in a timely manner. May also attend via phone basic unemployment hearings. Update records in the software as needed. Assist employees with self-service. Assists with special projects as needed.

CORE COMPETENCIES REQUIRED SKILLS & EDUCATION

High school diploma or GED and a minimum of two years of relevant accounting experience. General knowledge of payables and accounting best practices. Ability to keep and maintain confidential information. Ability to multi-task in a fast-paced environment. Strong communication and interpersonal skills. Intermediate skill level in Microsoft Office (Excel, Word, Outlook).

PHYSICAL DEMANDS

Sit in a stationary position for extended periods of time. Bending, squatting, and lifting (up to 20 lbs.). Walk in air conditioned and un-airconditioned areas of the premises such as office building and warehouse. Occasional movement inside the office to access filing cabinets/storage, office machinery, etc. Frequent communication, verbally and in writing, with other departments within the company. Consistently operate a computer and other office machinery (calculator, copy machine, printer).

Job Type:

Full-time Pay:

From $19.00 per hour

Benefits:

401(k) Dental insurance Disability insurance Employee discount Health insurance Health savings account Life insurance Opportunities for advancement Paid time off Vision insurance

Schedule:

Monday to Friday Weekends as needed Ability to

Relocate:

Long Beach, MS 39560: Relocate before starting work (Required)

Work Location:

In person