Accounting Assistant Position Available In Hinds, Mississippi

Accounting Assistant Midtown Partners Jackson, MS 39202 Job Overview The Accounting Assistant plays a key role in supporting the daily financial and administrative operations of an organization. Responsibilities include processing invoices and payments, reconciling bank statements, assisting with tax filings, maintaining accurate financial records, and preparing internal reports. In addition, the Accounting Assistant oversees payroll processing, administers employee benefits, maintains human resources records, and ensures compliance with labor laws and tax regulations. 1.

Procurement and Vendor Relations:

Manage procurement activities, including the processing and tracking of purchase orders (POs) and requests for goods and services. Review and approve purchase requests, ensuring compliance with grant requirements, budgetary constraints and organizational policies. Evaluate price quotes, proposals, and other data to determine reasonableness of prices. Ensure compliance with procurement guidelines, including quotes and competitive bidding processes where required. Monitor POs for discrepancies between items ordered and items billed/received. Work closely with requisitioners to ensure sufficient documentation and accurate coding. 2.

Human Resources and Employee Relations:

Employee Onboarding:

Set up new employees in the payroll system, ensuring accurate entry of personal information, salary details, and tax withholdings.

Employee Records Management:

Maintain and update employee records, including changes in employment status, salary adjustments, and tax information.

Employee Inquiries and Support:

Respond to employee inquiries regarding payroll, benefits, and general HR-related matters in a timely and professional manner.

Termination Procedures:

Process the termination of employees in the payroll system, ensuring accurate final paycheck calculation and compliance with state and federal regulations.

Benefits Administration:

Enter and manage medical, dental, life insurance, and other benefit applications, ensuring all data is accurate and submitted to insurance carriers on time.

Benefits Termination:

Process the termination of employee benefits such as medical, dental, and life insurance following an employee’s departure, ensuring all necessary forms and notifications are completed.

Compliance:

Ensure that all HR and payroll-related processes comply with federal and state labor laws, as well as organizational policies. 3.

Payroll and Tax Management:

Oversee the bi-weekly payroll process, including the calculation and timely payment of employee wages, withholding taxes, garnishments, and other deductions. Ensure compliance with federal, state, and local payroll tax regulations. Prepare and submit quarterly tax reports, including W-2 and 1099 forms at year-end. Maintain payroll records and ensure they are updated according to current laws. Process bi-weekly IRA contribution reports and submit contributions accordingly, while ensuring accurate annual updates and maintenance of IRA information, including employee changes and the addition of newly eligible employees. 4.

Financial Operations and Reporting:

Process and approve accounts payable, ensuring timely payments and accurate records of transactions. Reconcile bank statements and other financial accounts monthly, ensuring accuracy and prompt resolution of discrepancies. Assist in the preparation of the organization’s annual budget, financial forecasts, and long-term financial plans. Coordinate and support the organization’s annual audit, ensuring all required documentation is available for auditors. Prepare monthly, quarterly, and annual financial reports for internal and external stakeholders. Assist with annual Financial Exchange Transaction System reporting for MS schools. Provide regular updates on financial matters to the Executive Team, including cash flow status, budget variances, and grant compliance. Perform monthly Bingo inventory physical count to account for bingo paper, pull-tabs and daubers, correct any discrepancies and verify actual quantities after purchases/sales. Make annual real estate taxes payment for properties owned by the nonprofit in a timely and accurate manner to avoid incurring interest and penalties. Process accounts payable for the housing development department of the nonprofit. Prepare invoicing for the Montessori childcare center, including vouchers and discounts. Create monthly invoices for tenants and apply rental payments.

Required Skills and Qualifications:

Education:

Bachelor’s degree (BBA) in Accounting, Business Administration, or another applicable field.

Experience:

Minimum of 2-3 years of experience in financial management, grant accounting, HR and payroll administration, and procurement. Experience with federal grants and nonprofit organizations preferred.

Technical Skills:

Proficient in accounting software (e.g., QuickBooks, NetSuite), grants management software, Google, and Microsoft Office Suite, particularly Excel.

Knowledge:

Strong understanding of accounting principles, federal grant regulations (OMB Uniform Guidance), MS Department of Education Accounting Manual, and payroll tax laws.

Communication Skills:

Excellent verbal and written communication skills, with the ability to present financial data clearly to non-financial stakeholders.

Analytical Skills:

Ability to analyze financial data and identify discrepancies or issues with budgeting, payroll, or procurement procedures. Attention to

Detail:

Strong organizational skills and attention to detail are essential for accurate financial reporting, compliance tracking, and payroll management.

Interpersonal Skills:

Ability to work collaboratively with colleagues across departments, as well as with external stakeholders such as auditors and grant funders.

Education and Experience Requirements:

Bachelor’s degree in Accounting, Business Administration, Finance, or related field (required). 2-3 years of progressive experience in a accounting or related role. Proficiency in payroll procedures and tax filings, as well as procurement management. Join our team as an Accounting Assistant where your expertise will contribute significantly to our financial operations!

Job Type:

Full-time Pay:

$22.00 – $24.00 per hour Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off

Schedule:

8 hour shift Day shift Monday to Friday Ability to

Commute:

Jackson, MS 39202 (Preferred) Ability to

Relocate:

Jackson, MS 39202: Relocate before starting work (Preferred)

Work Location:

In person