Accounts Payable Clerk Position Available In Washington, Mississippi
Tallo's Job Summary: The Accounts Payable Clerk position involves full cycle accounts payable following Mississippi State Auditor guidelines, utilizing AS400 functionalities to streamline processes, maintaining vendor W-9 forms, processing invoices and payables, preparing checks, providing budget expenditure reports, and ensuring timely payments. This role requires attention to detail, proficiency in Microsoft Excel, and strong organizational skills.
Job Description
SUMMARY:
This position is responsible for full cycle accounts payable to be performed as prescribed by the Mississippi State Auditor guidelines. Responsible for enhancing the utilization of AS400 capabilities across all administration functions; and conducting internal system and process audits and make recommendations for process improvement. Upon approval of process changes, responsible for documenting procedures and monitoring and measuring results.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for all accounts payable data entry and processing in accordance with Mississippi Auditors’ Office guideline. Proactively learn and implement the full utilization of available Delta/AS400 functionalities to streamline entire accounting processes and eliminate manual processing. Request and maintain a file of all W-9 forms of vendors and contractual workers paid through Washington County. Process all bills and monthly payables by acquiring proper approvals, matching invoices to purchase orders, receiving reports, and requisitions to verify accuracy, and confirming available budgets. Distribute mail daily to appropriate designations. Meet monthly deadlines in the preparation of bi-monthly claims docket for Board approval. After claims docket approval, prrepare and print accounts payable checks and reports, and mail checks along with any remittances. Provide monthly budget expenditure reports to each Department Head at the first of each month, and respond to any questions they may have. Meet all deadlines for for processing non-docket payables from the board minutes and miscellaneous payables throughout the month. Promptly and properly file all invoices/claims after payment of docket. Answers all vendor inquiries, and proactively resolve any issues with outstanding invoices on monthly statements from vendors. Maintain a variety of reports and tracking systems using Microsoft Excel. Take cash and warrants to bank for deposit. Maintain strict confidentiality of all information.
