Accounting Services – Payroll Specialist Position Available In Edgecombe, North Carolina

Accounting Services – Payroll Specialist
Edgecombe County Public Schools
Central Office – Tarboro, North Carolina This job is also posted in Edgecombe County Public Schools, and North Carolina School Jobs
Job Details

Job ID:

5089701

Application Deadline:

Posted until filled

Posted:

Apr 9, 2025

Starting Date:

Jul 1, 2025
Job Description

POSITION

Accounting Services — Payroll Specialist

QUALIFICATIONS

1. Minimum, High School Diploma with twenty-four (24) earned semester hours in business related field;
2. An earned Associate Degree in a business-related field, preferred;
3. Minimum of five (5) years work-related experience;
4. Knowledge and understanding of accounting practices, financial operations, programs, fund accounting, payroll preparation, deductions and reporting requirements;
5. Knowledge of federal, state, and local regulations and policies governing school payroll and benefits
6. Knowledge of policies and procedures for calculating timesheets, benefits, supplements, and twelve-month installment
7. Ability to prepare, read, and comprehend a variety of job related forms and reports
8. Ability to communicate with all employees by explaining and answering questions and to communicate with banks and other companies
9. Analytical and logic skills to determine when a deduction or payroll does not balance, whether or not payroll calculations are correct, and how to correct errors
10. Ability to calculate pay for hourly employees,
11. Ability to maintain confidentiality regarding sensitive payroll issues 12. Ability to handle multiple responsibilities at the same time and meet required deadlines
13. Extensive knowledge of and experience with Microsoft Office and Google products required; Education Management System and SchoolFunds experience, preferred;
14. Must possess the visual acuity to prepare and use data, operate a computer, office calculator, and other office equipment;
15. Demonstrated organizational skills.
16. Ability to work additional hours beyond 40 hours in the week if the work load requires

REPORTS TO

Director of Fiscal Services/Finance Officer

JOB GOAL

Provide accurate accounting duties to ensure effective fiscal operations

PERFORMANCE RESPONSIBILITIES

Maintains absences for Central Office employees and maintains Timekeeper timesheets for Central Office classified employees and appropriate comp time balances
Prepares and enters data for monthly payroll payments computing proper payment according to employees’ status
Edits payroll by reviewing data submitted from schools regarding hours and days worked as well as absences
Verifies changes in salaries and employment status as authorized by the Department of Human Resources
Records 12-month pay option for appropriate 10-month employees
Enters data for employee benefit deductions
Processes payroll deductions for garnishments, SECU, United Way and approved professional Organizations
Maintains employee records for benefits deductions
Prepares wage verifications as requested
Prepares monthly invoices to schools or outside vendors for funds due to payroll
Set up payroll accounts and offset accounts as needed
Manages Insurance bank account
Processes (prints, sorts, and folds) checks and/or direct deposits
Processes monthly liability checks associated with payroll
Files monthly check registers for payroll and accounts payable
Assists with upgrading and maintaining salary tables
Assists with development and setup of payroll calendars
Assists with the preparation and processing of required payroll reports for submission to outside agencies, such as federal and state tax and NC retirement reports Assists with the preparation of W-2 forms for all employees
Assists with the preparation of local supplements twice a year for employees
Assists with setting up new employees and calculating payouts for final paychecks to employees Prepares adjusting journal entries as needed
Reviews all temporary assignment of personnel forms and routes within the department
Reviews monthly Personnel Activity Reports as submitted and reconciles quarterly and annually as required by Federal Grantors
Assists with inclement weather communications as it relates to payroll Provides other such duties, which may be assigned.

SALARY:

Edgecombe County Public Schools Classified Salary Schedule (Office12O64)

TERMS OF EMPLOYMENT

12 months/8 hours per day, or as determined by funding/program needs.

EVALUATION

Annually, Classified Personnel Appraisal Instrument

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

Position Type:

Permanent Full-Time