Accounting Clerk Position Available In Somerset, New Jersey

Job Description:

A Non-profit in Somerset County is looking to fill a positionfor an Accounting Specialist/Assistant. The individual will beprinarily responsible for AP duties and assisting with someaccounting and inventory responsibilities as well.

JOB TITLE

Accounting Specialist – A/R

A/P G/L DEPARTMENT

Finance

CATEGORY OFEMPLOYMENT / STATUS

: Support Staff

CATEGORY OF EMPLOYMENT /CLASSIFICATION

: Full Time, Exempt

JOB / FUNCTION SUMMARY

Performall accounting duties relating to this position as detailed below.

Provide accurate and timely reports and information to theAssistant Director of Finance and the Director of Finance. Assistthe Finance Management in quality compliance reviews to ensureproper quality work products. Verify the accuracy andreasonableness of the agency’s accounting records to the respectivedetail support data. In a customer service mode, be an informationresource for other Finance Department staff members and employeesof the agency.

LOCATION

Generally, duties are performed at theAgency’s main office in Manville, NJ. From time-to-time duties maybe performed at other Agency locations in Somerset County.

FUNCTIONS TO BE PERFORMED

(DUTIES & ASSIGNMENTS): Core AccountingSpecialist Functions – performed by all Accounting Staff includethe following but are not limited to those functions listed below:

Perform all accounting duties relating to the posting ofcomputerized accounting functions. Providing accurate and timelyreports from the accounting software system and manual records.

Being a resource to all Arc employees for financial information.

Replying to all staff questions in a timely manner. Following up onpending items until they are properly resolved. Working as a “teamplayer” to assist other Finance Department staff members in thecompletion of their individual workloads. Continuing to improveknowledge base on the individual specialty area (i.e. Supply andFood Management) and other areas of responsibility. Provideleadership and training to new employees with all aspects of theDepartment’s operation. Acting as department head in the absence ofthe Finance Director, Asst. Director and Accountant. 4.

Cash andCheck Processing:

Maintaining control of the cash and checkssubmitted to the Finance Department on the daily sheet for depositinto Agency, Camp, HUD and Foundation bank accounts. Items notdeposited the same day must be placed in the Finance Departmentsafe. Preparing appropriate accounting system entries to record thefunds received. Inventory (Supplies and Food)

Management:

Assisting, as necessary with all tasks within the confines ofagency policies/procedures/ internal controls to complete routineinventory control tasks. Maintain an up to date listing of allsupplies and food needed and properly categorize them by use,program/department, movement, volume, value and some other measure.

Research best pricing for the items needed to bring cost savings tothe organization. Perform actual purchase of supplies and food aswell as preparation/coordination of payments. Perform periodicaudit that includes reconciliation of inventories to book recordsas well as visits to the programs to do cycle counts and observeactual usage. Ensure discrepancies are identified, corrected andprevented Identify and recommend process and program improvementsas well as cost saving opportunities as appropriate. Report tomanager areas of concern regarding issues with inventory control.

Prepare reports such as inventory balances, price lists, shortagelists, lists of defective or damaged product, etc. for analysis andrecommendations Communicate financial impact, discrepancies andareas of improvement to management. Ensure appropriate actions aretaken to develop positive business relationships and to meetexpectations of internal and external customers Escalate issues tosupervisor for resolution, as deemed necessary. 7.

Audit Functions:

Actively participate in the audit fieldwork, providing auditorswith supporting documents and account analysis reports for State orexternal audit firms. Help reconcile any discrepancies and provideexplanation on basis of expense allocation. Answer any questionsthe auditors may have. Payment analysis, follow up and resolutionof open invoices on a monthly basis. Camp billing administration,collection and reconciliation. Recording of fund transfer.

Coordination with program directors/staff to ensure proper billing,compliance and collection. Other Accounting Functions as assignedby the immediate supervisor or Director of Finance. The employeeagrees to cooperate with the agency and DDD Staff during anyinspection or investigation.

IMMEDIATE SUPERVISOR

AssistantFinance Director

DIRECTION OF OTHERS

None

POSITION WITHIN TABLE OFORGANIZATION

See Table of Organization

EDUCATIONAL EXPERIENCE /TRAINING REQUIREMENTS

A BA or BS diploma, with or withoutexperience.

EQUIPMENT USAGE

Must be capable of independentoperation of computer-based programs, calculator and other generaloffice equipment. Prior use of computer accounting software desiredbut not required.

JUDGMENT AND INITIATIVE REQUIREMENTS

Must beable to make good judgement decisions on financial related dutiesassigned to the position. Must use initiative in resolving problemsand questions. Must have the ability to use available resources toresolve problems.

COMMUNICATION SKILLS

Must be able to relatefinance terms and transactions to other non-accounting staff memberin replying to questions and concerns. Must communicate well bothorally and in writing English. Must have a consumer serviceattitude in replying to questions from other staff members, outsidevendors and other contacts.

WORKING CONDITIONS / HAZARDS

Thebehavior of consumers may change dramatically without obviouscause, which may create, at times, hazardous situations.

PHYSICALDEMANDS

The physical demands described here are representative ofthose that must be met by an employee to successfully perform theessential functions of the job. Reasonable accommodations may bemade to enable individuals with disabilities to perform theessential functions. While performing the duties of this job, theemployee is frequently required to stand, walk, and sit. Theemployee is occasionally required to use hands to finger, handle,or feel; reach with hands and arms; climb or balance; stoop, kneel,crouch, or crawl; and talk or hear. The employee must occasionallylift and/or move up to 25 pounds. Specific vision abilitiesrequired by this job include close vision, distance vision, colorvision, peripheral vision, depth perception, and ability to adjustfocus.

SALARY RANGE

As per Agency salary guide.

DATE EFFECTIVE

:

DISCLAIMER CLAUSE

This job description and specifications are notintended and should not be construed to be an exhaustive list ofall job responsibilities, skills or working conditions associatedwith this position. The above is intended to be an accuratereflection of the principal requirements of the position within theAgency’s operation. Additional duties may be assigned by theimmediate supervisor at any time and thus become requirements ofthe position to be completed by the employee.