Accounts Payable Specialist – Albany, NY Position Available In Albany, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP No The agency in which the vacancy exists. Agency DASNY

• Dormitory Authority of the State of New York The job title for the vacancy. Title Accounts Payable Specialist
• Albany, NY The job title for the vacancy. Occupational Category Financial, Accounting, Auditing The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade NS The collective bargaining unit to which this vacancy is assigned. Bargaining Unit ASU
• Administrative Services Unit (CSEA) The minimum and maximum of the salary range for this vacancy.

Salary Range From $50039 to $66665 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Unclassified Service Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 9 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 5 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? No The county in which the vacancy is located. County Albany The street address where the vacancy is located. Street Address 515 Broadway The city where the vacancy is located. City Albany The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 12207 The duties that the incumbent of the vacancy will be expected to perform. Duties Description Primary Purpose Under general supervision, the Accountants Payable Specialist is responsible for thorough, accurate and timely processing and/or entry or approval of payments of low to moderate complexity in a dynamic and deadline driven environment. Essential Functions

• Enter, review, process invoices and payment requests of a low to moderate level of complexity and ensure compliance with the contract, purchase order or bond document and DASNY policies and procedures, as well as relevant state and federal laws.
• Approve progress payments of low to moderate complexity, as directed.
• Reconcile open items and submissions processed to ensure that all submissions have been properly logged, processed, and accounted for.
• Maintain and reconcile the lien docket and create the appropriate system holds and/or vouchers in the financial management system, ensuring that payments to contractors/vendors are held and released correctly.
• Ensure frequent and adequate follow-up on open payment requests to ensure timely resolution of problems and timely payment. Work directly with other DASNY staff, clients, trustees, grantees, and vendors to research and resolve conflicts/problems/issues. Ensure that supervisors are consulted when appropriate and kept informed of problems.
• Adhere to DASNY standards for confirming changes or additions to banking information related to payments scheduled through accounts payable and document confirmation. Prepare and submit vendor update request forms as necessary to update vendor information in the financial management system.
• Prepare and submit payment void/reissue requests when necessary.
• Assist with researching and coordinating responses to legal requests, FOIL requests, and other requests for information, including collecting and copying/scanning/redacting information and documents responsive to the requests.
• May assist with tasks related to the annual audit, including but not limited to creating spreadsheets and analyzing payment data, as well as collection of documentation requested by the auditors.
• Assist in ensuring compliance with federal and State laws, financial standards/practices, and DASNY policies and procedures.
• Verify, analyze, record, import, export and reconcile data among various sources, including, but not limited to contracts, purchase orders, client agreements, bond covenants, the financial management system and various other PC applications/databases.
• Prepare journal entries.
• Create and/or maintain various schedules, reports, spreadsheets, databases and/or files.
• Maintain the confidentiality of confidential and/or personal information that may be accessed while performing job duties.
• Suggest opportunities for improvement in unit processes. Other Duties and Responsibilities
• Assist with the training of employees. May participate in the evaluation of employees.
• Assist with the documentation and implementation of procedures.
• Identify and apprise management of improvement opportunities in unit processes.
• Assist with the implementation, review, and testing of internal controls.
• Provide support/backup to other staff as needed.
• Participation in testing of system upgrades.
• Undertake special assignments as directed.
• Assist with the implementation, review, and testing of internal controls.
• Must maintain regular attendance in accordance with DASNY attendance and leave policies.
• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination.

(Standards can be found on the Intranet). Supervision Supervision of employees may be required. Physical/Mental/Visual Demands Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision-making. Overtime or extended work hours may be required. Work Environment Standard office environment including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler, three-hole punch, date stamp, shredder. The minimum qualifications required for this vacancy. Minimum Qualifications Minimum Qualifications Bachelor’s degree or; Associate degree plus three years relevant work experience or; High school diploma or equivalent plus four years of relevant experience including two years of DASNY work experience or; High school diploma or equivalent plus five years of relevant work experience. Preferred Qualifications Bachelor’s degree in Accounting, Finance, Business Administration, or a related field plus one year of accounts payable experience. Essential Skills

• Excellent mathematical skills.
• Demonstrated analytical and conceptual skills.
• Proficiency in PC applications such as Microsoft Outlook, Excel, Word, Access, Team, PowerApps and PowerPoint.
• Excellent oral and written communications skills.
• Demonstrated organizational skills and ability to prioritize.
• Demonstrated accuracy and attention to detail.
• Strong interpersonal skills and ability to work both independently using sound judgment, as well as part of a team.
• Demonstrated integrity and strong work ethic.
• Demonstrated judgment and discretion in matters of confidentiality.
• Flexibility and ability to learn new tasks and skills quickly.
• Demonstrated ability to manage stress and work in a fast-paced environment, handling multiple tasks under tight deadlines.

Additional comments regarding the vacancy. Additional Comments DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good. We offer a comprehensive benefits plan, which includes:

• Choice of several health insurance plans
• Dental & vision insurance
• Membership in the NYS Retirement System
• Deferred Compensation Investment Plan
• 13 vacation days per year
• 13 sick days per year
• 5 days of personal leave per year
• 12 paid holidays per year (plus one float day)
• Tuition reimbursement
• Training & development opportunities We offer additional benefits, which includes: Telecommuting Work Plan
• Employees are required to apply and obtain approval through management to telecommute according to DASNY’s Telecommuting Program Guidelines.

The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment. Limited Work from Home (LWFH)

• additional telecommute days according to DASNY’s Telecommuting Program Guidelines.

Eligibility applies after 6 months of employment. DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website. Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name Tamika Dunnaway (req1570) The telephone number to use for questions about this vacancy. Telephone The fax to use for this vacancy. Fax Email address for emailing applications, or to ask questions about this vacancy. Email Address Recruiting@dasny.org Address The street address of the contact for this vacancy. Street 515 Broadway The city for the contact for this vacancy. City Albany The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 12207 Instructions for potential applicants. Notes on Applying Please use the following link to apply: https://recruiting.ultipro.com/DOR1000DASNY/JobBoard/fa77be2f-2f91-4253-a56e-02d5460585df/Opportunity/OpportunityDetail?opportunityId=7bd119b1-74df-4e20-9afc-51bbdae1a7bb&sourceId=51d22c90-91cb-4dbb-9cc2-8cd94492d1fb DASNY is an Equal Employment Opportunity employer committed to excellence and diversity. All qualified candidates are encouraged to apply.