Accounts Payable Administrator Position Available In New York, New York

LOCATION

New York, NY
SALARY
$60,000
–
$65,000
EMPLOYMENT TYPE
Direct Hire

CATEGORY

Administrative

DIVISION

Career Group
Accounts Payable Administrator
A prestigious global boutique investment banking advisory firm is seeking a highly organized, detail-oriented Accounts Payable Administrator to join its growing NYC-based Finance Operations team. We are looking for a capable and proactive individual with a background in Accounts Payable, a strong team mentality, and the ability to manage multiple operational responsibilities in a fast-paced, professional environment. The role offers significant growth potential and is ideal for someone eager to take ownership of processes and expand their scope. This is a broad and high-visibility role, reporting directly to the COO, with exposure to senior leadership and cross-functional teams.
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Compensation:

$60,000-$65,000 base + discretionary bonus + competitive benefits‍
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Work Model:

Fully onsite in Midtown NYC office location
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Responsibilities:

Accounts Payable & Vendor Management
Process invoices, reimbursements, and payments in alignment with internal policies
Code, enter, and reconcile invoices
Maintain vendor records, assist with month-end accruals and reporting
Administer bi-monthly employee reimbursements
Support closing processes and liaise with internal departments to resolve invoice issues
Expense & Compliance Oversight
Review employee expense reports for compliance
Validate receipts and backup documentation
Maintain documentation of flagged issues and resolution
Assist in revising expense policy as needed
Aviation & Executive Travel Coordination
Serve as liaison with aviation team and EAs for executive travel logistics
Monitor flight schedules, itineraries, and ensure compliance with travel policy
Track and allocate travel expenses across entities
Maintain monthly billing and quarterly reporting for senior leadership
Gifting & Compliance Tracking
Maintain logs of all client gifts to ensure compliance with firm and regulatory guidelines
Generate periodic gifting reports by team, region, or client
Research & Information Services Administration
Oversee firmwide access to 65+ research platforms
Manage onboarding/offboarding processes for research tools
Run quarterly user audits and coordinate with vendors to resolve access issues
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Qualifications:

Bachelor’s degree (required)
Minimum 1-3 years of relevant Accounts Payable or Finance Operations experience
Proactive, organized, and adaptable with a strong sense of ownership
Comfortable handling sensitive information and working in a confidential, high-stakes environment
Excellent communication and collaboration skills
Proficient in Excel and familiarity with accounting systems
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Please submit your resume for consideration.
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