Accounts Payable & Events Operations Coordinator (contract) Position Available In New York, New York

Accounts Payable & Events Operations Coordinator (contract) BNY Mellon – 3.5 New York, NY Job Details Contract $70.50 an hour 11 hours ago Benefits Dental insurance Vision insurance Retirement plan Qualifications Microsoft Excel Oracle Accounts payable ERP systems Logistics Mid-level 3 years Administrative experience Marketing operations Communication skills Marketing Full Job Description At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about

Job Summary:

BNY is seeking a detail-oriented and proactive Accounts Payable & Events Operations Coordinator to join our Finance and Events Marketing teams. This role will provide essential administrative, financial, and logistical support for BNY’s high-impact corporate events, working hand-in-hand with the events marketing team to ensure smooth vendor coordination, accurate invoice processing, and efficient event execution. Ideal candidates will have 3-5+ years of experience in accounts payable or administrative finance roles, with a background supporting events or marketing operations strongly preferred. You’ll play a key role in managing vendor relationships, overseeing event-related purchases and reconciliations, and alleviating administrative burden from senior event team members. If you’re a strong communicator, highly organized, and thrive in a fast-paced environment with multiple concurrent priorities, we’d love to hear from you.

Key Responsibilities:

Accounts Payable & Invoice Management:

Receive, review, and process vendor invoices accurately and promptly. Match invoices to purchase orders and ensure proper coding and approvals. Resolve discrepancies by partnering with vendors and internal teams. Track outstanding invoices and support timely payments. Collaborate with the Finance team for ACH, wire, and check payments. Maintain compliance with financial policies and audit readiness.

Event Logistics & Operations Support:

Work closely with two senior event marketing professionals to support the execution of multiple concurrent events. Assist with day-to-day event logistics, including vendor coordination, timelines, and documentation. Log event-related activities, spend, and contracts in internal systems accurately and consistently. Ensure vendor documentation and approvals are submitted in a timely manner. Act as a liaison between Finance, Events, and Procurement teams to streamline event operations.

Vendor Onboarding & Management:

Support vendor onboarding by gathering W-9s, contracts, and banking details. Ensure vendors are set up and compliant with company standards. Keep vendor records updated in ERP systems such as Oracle. Communicate with vendors to manage expectations and ensure prompt responses.

Purchasing Card & Credit Card Reconciliation:

Collect receipts and backup documentation from cardholders. Ensure expenses are properly coded and policy-compliant. Submit reconciliations for approval within required deadlines. Help monitor P-Card usage for compliance and audit preparation.

Administrative & Reporting Duties:

Reduce administrative burden for senior team members by owning documentation and financial tracking. Support internal reporting and process tracking for events and vendor spend. Assist with internal audit prep and documentation retention. Identify process improvement opportunities related to finance and event coordination workflows.

Required Qualifications:

3-5+ years of experience in accounts payable, administrative finance, or events support roles. Experience working in a fast-paced environment with multiple stakeholders. Strong communication skills and attention to detail. Proficiency in Microsoft Excel and Ability to manage deadlines and handle concurrent priorities. Previous experience supporting marketing or corporate events. Familiarity with procurement workflows and vendor compliance.

Preferred:

Experience using workflow management platforms (e.g., Workfront). Familiarity with ERP systems (e.g., Oracle).

Why Join Us:

This is a dynamic opportunity to join BNY’s collaborative marketing and finance operations environment, directly supporting the company’s high-visibility events. You’ll gain hands-on experience across finance, logistics, and event coordination—playing a critical role in making events run smoothly behind the scenes. If you’re looking for a fast-paced, highly visible support role with room for growth, this position is a strong fit. At BNY, our culture speaks for itself. Here’s a few of our awards: America’s Most Innovative Companies, Fortune, 2024 World’s Most Admired Companies, Fortune 2024 Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024 Best Places to Work for

Disability Inclusion, Disability:

IN – 100

% score, 2023-2024 “Most Just Companies”, Just Capital and

CNBC, 2024

Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024 Bloomberg’s Gender Equality Index (GEI), 2023 Pay Rate Range Min Pay Rate Max Pay Rate Currency Unit 56.4 70.5 USD hourly Additional Notes Applications will be accepted on an ongoing basis. This posting is for a contract assignment with Tundra Technical Solutions to provide services to Bank of New York (BNY). Please note that this is not a full-time employment opportunity. Candidates selected for this role will be engaged as contractors for the specified duration of the project. For any inquiries regarding the terms of the contract or engagement, please contact Tundra Technical Solutions directly. Benefits Information Optional benefits offering include medical, dental, vision and retirement benefits via Tundra Technical Solutions.