Accounts Payable/Receivable Specialist Position Available In New York, New York

Accounts Payable/Receivable Specialist MDA Collective LLC New York, NY Job Details Full-time $65,000 – $85,000 a year 18 hours ago Qualifications Accounts receivable Microsoft Excel Accounts payable Accounting software Mid-level Finance Bachelor’s degree Accounting Organizational skills Associate’s degree 2 years Accounting Communication skills

Full Job Description Job Summary:

We are seeking a detail-oriented and proactive Accounts Payable/Receivable Specialist to support our finance team in managing day-to-day financial transactions, including processing invoices, managing vendor and subconsultant payments, reconciling accounts, and ensuring accurate cash flow reporting. This role plays a key part in maintaining financial accuracy and supporting internal and external stakeholders with timely and effective communication.

Key Responsibilities:

Monitor and respond to finance-related emails, including urgent payment and invoice requests. Process and input vendor invoices into the accounting system, ensuring proper approvals and documentation. Reconcile vendor accounts, credit/debit memos, and maintain updated AP aging reports. Prepare and process electronic payments and bank transfers. Maintain organized records of all paid invoices and supporting documents. Manage weekly subconsultant payables, including pay-when-paid and standard subcontractor payments. Collect and maintain Form W-9 documentation for all vendors. Assist with monthly bank reconciliations and identify discrepancies in financial records. Respond to vendor and consultant inquiries regarding payment status and issues. Apply daily cash receipts to appropriate accounts in the accounting system. Contact clients regularly regarding overdue invoices and support cash collection efforts. Collaborate with project managers and internal teams to resolve misapplied cash or payment discrepancies. Assist the Controller in updating weekly cash flow projections to reflect actual spending and forecasted collections.

Qualifications:

Associate or bachelor’s degree in accounting, Finance, or related field preferred. 2-4 years of experience in accounts payable/receivable or general accounting. Proficiency with accounting software (Deltek strongly preferred) and Microsoft Excel. Strong attention to detail and organizational skills. Excellent communication and problem-solving abilities. Ability to manage multiple tasks and meet deadlines.