Account Receivable Contract Administrator – Hauppauge, NY Position Available In Suffolk, New York

Account Receivable Contract Administrator – Hauppauge, NY Mazzotta Rentals Inc 700 Veterans Highway, Hauppauge, NY 11788

Responsibilities:

Handle daily inbound and outbound calls related to Accounts Receivable Department Analyzing A/R reports to prioritize work. Perform weekly and monthly reporting, analysis and assist with special projects related to client receivables. Assist with daily credit functions, including account file maintenance, correspondence, processing of payments (credit card and ACH) and invoice inquiries. Complete and record cash applications in ERP along with remote check deposit Maintain communication and Reconcile customer accounts by resolving any problems preventing timely payments. Assist customers who have credit/collection reconciliation problems with their outstanding balance. Collaborate with other departments to resolve issues impacting payment collection Updating ERP System with new payments, balances, client information and collections notes. Open contract review for continuation or billing. Ensure accurate and timely processing of billing/invoices for Cash and Term customers. Coordinate the submission of electronic invoices and statements through ERP system or customer portals. Issue customer statements Communicate onboarding process to customers and sales. Review new customer applications and relevant credit history through credit bureau and agency reporting to determine customer credit limit eligibility based on guidelines developed by management. Prepare Final Demand letters for accounts in poor standing; compile related documents (duplicate copies of invoices, signed contracts) for accounts to be placed with collection agencies. Negotiate and establish payment plans, when necessary, for accounts dealing with hardships or experiencing cash flow issues. Review, link and record applicable sales tax documents provided by customer or peers Review, link and record applicable certificates of insurance provided by customers or peers. Working closely with Management and Broker as necessary Consistently review expiring insurance certificates in system through reporting and request valid certificate insurance from active customers. Request Certificates of Insurance from broker as needed Complete Credit References Review and complete conditional and unconditional waivers as requested Assist and complete approved accounts receivable adjustments. Related to sales tax, pricing, damage waiver, billing errors, courtesy, and rebates Emphasis on day-to-day duties and responsibilities may vary based on departmental needs and/or on management direction. Proficiency in ERP programs such as Point of Rental and Rental Man. Skillful in Excel, Word, and Outlook. Excellent phone etiquette and good customer service skills. Able to meet deadlines under pressure. Self-motivated, highly organized, with impeccable attention to detail. Ability to analyze financial information and negotiate payment terms. Knowledge of service or construction terminology is a plus. High School Diploma.

Preferred Education:

Bachelor’s degree in finance or related field.

Preferred Experience:

1-3 years of accounts receivable or administrative experience.