Accounts Payable Specialist Position Available In Westmoreland, Pennsylvania

Accounts Payable Specialist 3.7 3.7 out of 5 stars 4000 Triangle Ln, Export, PA 15632

Position Overview:

We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our finance team. This role is responsible for managing all aspects of accounts payable to ensure accurate and timely payments in accordance with internal policies and procedures. The ideal candidate is proactive, organized, and committed to maintaining financial accuracy and vendor satisfaction.

Key Responsibilities:

Invoice Processing:

Review and process incoming invoices, ensuring proper documentation and authorization from Directors, Department Heads, and Program Managers.

Payment Disbursement:

Prepare and issue timely payments via Check, EFT, and Wire to vendors, contractors, and service providers.

Record Keeping:

Maintain accurate and organized records of all AP transactions within the accounting system.

Reconciliation:

Reconcile AP ledgers and assist with monthly financial closings to ensure all transactions are accurately recorded.

Budget Monitoring:

Ensure all expenditures align with approved budgets and investigate any variances.

Vendor and Staff Communication:

Maintain strong relationships with vendors and internal staff by addressing inquiries, resolving discrepancies, and providing updates.

Expense Reporting:

Assist in reviewing and processing employee expense reports, ensuring adherence to internal policies and IRS guidelines.

Compliance:

Ensure compliance with internal financial controls and documentation requirements, including managing W-9s and issuing 1099s.

Audit Support:

Assist with internal and external audit preparation by providing necessary documentation and reports.

Expense Coding:

Accurately code transactions to appropriate accounts and subsidiaries for precise financial reporting.

Process Improvement:

Recommend and implement improvements to enhance efficiency within AP systems and workflows.

Team Collaboration:

Support other finance team duties and perform additional tasks as assigned.

Qualifications:

Strong attention to detail and organizational skills Proficiency with accounting software and Microsoft Office (especially Excel) Familiarity with GAAP and IRS regulations related to vendor payments and reporting Strong communication and interpersonal skills Ability to prioritize and manage multiple deadlines

Preferred Qualifications:

2+ years of experience in accounts payable or a related finance role Experience working in a nonprofit or multi-entity organization Knowledge of 1099 processing and audit preparation Bachelor’s Degree in relevant field

Job Type:

Part-time Pay:

From $23.00 per hour Expected hours: 20 – 30 per week

Schedule:

Day shift

Work Location:

In person