A/P Accouning Specialist II Position Available In York, South Carolina

A/P Accouning Specialist

II 3.8 3.8

out of 5 stars York, SC 29745 FOMAS, Inc.

Position Description Job Title:

Accounting Specialist

II A/P & A/R

(Accounts Receivable and Payable)

Department:

Finance

POSITION SUMMARY

Responsible for the processing of all Accounts Payable transactions. This role is an integral part of the FOMAS, Incorporated Finance team and is responsible for contributing and providing support pertaining to all departmental objectives. Effective independent judgment is required to plan, prioritize and organize a diversified time-sensitive workload.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned as applicable.

Accounts Payable:

Review and key 3-Way match (i.e. PO) AP invoices in system imposing appropriate sales tax liability as applicable. Review and key non-PO invoices in system imposing appropriate sales tax liability per invoice as applicable. Manage the timing of cash disbursements by holding checks and releasing when appropriate thus optimizing cash flow. Work with vendors to negotiate optimum credit terms where applicable. Generate weekly Cash Requirements report based upon review of cash position and solvency to streamline final cash disbursement decisions. Preparation of Weekly Wire Transfer Proposals based upon review of cash position and solvency. Review and analysis of Purchase Receipt Accrual (PRA) report which requires analytical and independent judgment on how to reconcile and clear older items. Serve as a backup to initiate or approve wire transfers via the CEO portal. Act as liaison with other departments, management, and outside agencies to resolve open issues, etc. while maintaining confidential information. Submit weekly AP check file to Controller to import as a positive pay file to the bank as well as serve as the back-up for this task. Process expense reports for the company. Prepare weekly check runs. Timely record manual checks and wires, as required. Process freight invoices. Process monthly AMEX and Wells Fargo credit card statements and reconcile in a timely manner. Complete and submit credit applications for new vendors. Consistently meet or exceed DPO metrics of the company. Maintain vendor database based on vendor set up requirements. (W9’s, etc.) Timely handle all AP inquiries from vendors, etc. Review monthly all AP statements to ensure all invoices are processed. Maintain open payables and paid invoice files in an organized manner such that items may be easily located. Open mail and disburse to appropriate parties within the organization. Backup for weekly payroll processing.

Financial Analysis:

Assist with year-end and interim audit process Help identify cost saving opportunities for the company Review AP Aging report monthly and ensure aged items are handled timely

Other:

Prepare annual 1099’s Deliver continuous improvement within department to achieve efficiency gains. Assist management and employees as needed.

Held Accountable for:

Processing a high volume of items where organizational skills are imperative. Ensuring timely and accurate results in respect to all Accounts Payable objectives. Contributing to the organizational effectiveness and bringing structure to unstructured situations while balancing multiple priorities within tight timeframes.

Supervisory Responsibilities:

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. It is also imperative that this individual exhibits a positive attitude at all times while performing their job function. This individual will utilize sound judgment and decision making skills in order to be a successful member of the Finance team. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or

EXPERIENCE

Associates or Bachelor’s Degree in Finance, Accounting or related curriculum from an accredited university preferred; minimum of three years of experience in high volume processing for Accounts Payable with knowledge of utilizing a systematic 3-way match process, accompanied by strong organizational skills.

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Opportunities for advancement Paid time off Referral program Vision insurance

Experience:

Accounts payable: 1 year (Preferred) Ability to

Commute:

York, SC 29745 (Required) Ability to

Relocate:

York, SC 29745: Relocate before starting work (Required)

Work Location:

In person