Accounting Specialist Position Available In Madison, Tennessee

Accounting Specialist 3.7 3.7 out of 5 stars 621 Old Hickory Boulevard, Jackson, TN 38305

Summary:

Ensures Payroll and Accounts Payable are processed accurately and timely, maintains associate files and confidential company information. Duties and Responsibilities include the following. Other duties may be assigned. Accounts Payable 1. Processing of accounts payable invoices accurately 2. Prints and distributes accounts payable checks in a timely manner for payment to vendors. Includes the processing of electronic payments also (wires & ACHs) 3. Process aging reports of accounts payable 4. Ensures proper account coding 5. Verifies sales tax coding and prepares sales tax return 6. Works with Purchasing Dept. on pricing issues 7. Process and distribute vendor 1099s 8. Maintain accurate vendor files in Visual Books including contracts, addresses, phone numbers and tax information Payroll 1. Process payroll data 2. Compare and contrast Estitrack time card audit for discrepancies 3. Prepare payroll information to submit to Paychex for processing. Both salary (bi-monthly) and hourly (weekly) 4. Check for accuracy and distribute payroll checks accordingly 5. Track attendance points and vacation time for all associates (Excel spreadsheets) 6. Distribute Year-end W2s prepared by Paychex 7. Maintain Associate files in both Paychex and Visual Books (dept., hire date, personal info, pay rate, etc). Also maintain hourly associate information in EstiTrack for job card reporting Other duties 1. Assist in general office functions 2. Petty cash fund is maintained accurately and all funds are distributed and accounted for properly 3. Maintain in a confidential manner company financial files 4. Input Service Techs time in job cost module of EstiTrack (while they are out of town on service calls and installs) 5.

Switchboard:

assist with answering incoming calls 6. Distribute mail into associate’s mail boxes 7. Send out credit reference info and sales tax documents on an as requested basis 8. Maintain President’s and other company owner’s insurance related charges for purposes of adding back to their W2s at year-end. 9. Reconcile associate AR accounts on a quarterly basis 10. Run daily Time versus Job Card report for Tooling Shop Manager and Service Manager 11. Work with Purchasing to reconcile receipts not invoiced at month-end

Education/Experience :

Associate Degree in Business Administration with Major in Accounting or equivalent experience. BR1 Three(3) to five (5) years experience in general accounting functions. Some cost accounting experience helpful.

Job Type:

Full-time Pay:

$19.00 – $22.00 per hour

Benefits:

Dental insurance Health insurance Referral program Vision insurance

Schedule:

8 hour shift Day shift Monday to Friday Ability to

Relocate:

Jackson, TN 38305: Relocate before starting work (Preferred)

Work Location:

In person