Accounting Specialist Position Available In Shelby, Tennessee

Accounting Specialist Mechanical Systems Company, LLC – 3.8 Memphis, TN Job Details Full-time From $24 an hour 1 day ago Benefits Health savings account Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Employee assistance program Vision insurance 401(k) matching Life insurance Paid sick time Qualifications Mid-level High school diploma or GED Accounting Construction administrative experience Associate’s degree Accounting Communication skills Mechanical knowledge Full Job Description Accounting Specialist Mechanical Systems Company LLC is a fully licensed Mechanical and Plumbing contractor serving commercial and industrial clients through high-quality design-build, negotiated, and plan/spec projects. We specialize in delivering expert mechanical solutions with a strong focus on design, engineering, construction, and energy efficiency. Our team is known for superior craftsmanship, safety, and a customer-first approach. We are currently seeking a detail-oriented, responsible Accounting Specialist to join our growing team. This role is essential to the financial operations of our business, with a focus on billing, payroll support, accounts receivable, and administrative assistance.

Work Schedule:

Monday through Friday, 7:30 am to 4:30 pm

Pay Range:

$24 per hour and up depending on experience

Benefits We Offer:

Medical Insurance (3 plans; employer pays the majority of the premium) Wellness Reimbursement with medical plan participation HSA with employer contribution FSA option Employee Assistance Program Company-paid Life InsuranceShort-Term Disability Optional DentalVision plans 401(k) with company match after 1 year Paid sick days, holidays, and vacation Company eventsreferral bonuses (up to $1,000) Family-friendly, respectful, and inclusive environment

Key Responsibilities:

Prepare and process accurate billing for projects and timematerial (T&M) work Manage customer billing portals and ensure compliance with client-specific requirements Respond to billing inquiries, coordinating with operations for issue resolution and invoice approvals Close out work orders for T&M, SPOT, and project-related jobs Conduct credit checks and recommend appropriate payment terms based on customer profiles Monitor accounts receivable and follow up on past-due balances Support administrative tasks, including answering phones and issuing purchase orders (POs) Verify and process service payroll, ensuring accuracy of time sheets and CE timecards Make payroll coding corrections as needed Distribute monthly billing statements and invoices to customers

Required Qualifications:

2+ years of experience in accounting, billing, or administrative support (construction or service industry preferred) High school diploma or equivalent Associate’s degree in Accounting or Business preferred Proficiency in Microsoft ExcelOutlook Strong attention to detail with excellent organizational and problem-solving skills Effective written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work independently Comfortable interacting with customers and internal teams regarding billing and account inquiries Ability to maintain confidentiality and handle sensitive financial information