HIGH SCHOOL BOOKKEEPER (PENDING BUDGET APPROVAL) Position Available In Williamson, Tennessee

HIGH SCHOOL BOOKKEEPER

(PENDING

BUDGET APPROVAL

) 3.9 3.9 out of 5 stars Williamson County, TN 2025-2026 SCHOOL

YEAR FULL-TIME POSITION

Email resume to Kevin Keidel at Kevink@wcs.edu Job Overview The job of the High School Bookkeeper was established for the purpose/s of providing support to department activities with specific responsibility for an array of fiscal services for student body and school site activities/athletics; conveying and updating fiscal information; and ensuring that fiscal practices are followed, and disbursement of funds are within proper and legal guidelines. This job reports to the School Site Principal. Essential Functions Compiles financial information related to school sites (e.g. accounts payable/receivables, collecting, verifying, depositing all money collected, writing receipts, preparing documentation for payroll department on certificated, classified staff and substitutes etc.). Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and state and other guidelines. Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraisers, bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines. Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) for the purpose of ensuring the accuracy and timely completion of transactions.

Collects / Approves

field trip finance forms and documents for the purpose of ensuring the accuracy and timely completion of transactions. Performs general clerical functions (e.g. answering telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) for the purpose of supporting site activities. Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs). Prepares written materials and electronic financial information (e.g. receipt report, student fees, gifts/donations, etc.) for the purpose of documenting activities, providing references, conveying information, and complying with established financial, legal and/or administrative requirements. Administers basic first aid and medication as may be required due to unavailability by a nurse. Processes financial information (e.g. all purchase orders, accounts payable, payments for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices. Research discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and adhering to established procedures prior to processing. Responds to inquiries and/or initiates requests for information (staff, administration, vendors, warehouse, District staff, etc.) regarding financial information for the purpose of providing information, direction, purchasing, and/or referral. Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices. Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Working Environment The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 70% sitting, 15% walking, and 15% standing. The job is performed in a generally hazard-free environment and in a clean atmosphere.

Qualifications Minimum experience:

Job related experience is required.

Minimum education:

High School Diploma or equivalent.

Required Testing:

Required Certificates and/or

Licenses:

FLSA Status:

Pre-Employment Proficiency None Specified Non-Exempt Testing Continuing Education/Training:

Clearances:

Employee Type:

None Specified Criminal Justice Fingerprint/Background Classified Clearance Pursuant to the Williamson County Board of Education’s policy of non-discrimination, Williamson County Schools does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by federal, state or local laws in its policies, or in the admission of, access to, treatment, or employment in its programs, services, or activities.