Accounts Payable Specialist Position Available In Lamoille, Vermont

Accounts Payable Specialist 3.9 3.9 out of 5 stars 4323 VT Route 108 S, Jeffersonville, VT 05464 Position Overview As the Accounts Payable Specialist, you’ll manage all aspects of the Resort’s accounts payable process—from invoice review and entry to vendor communication, reconciliations, and reporting. You’ll also assist with regulatory filings, financial audits, and inventory tracking. This role requires strong attention to detail, good communication skills, and the ability to work both independently and in partnership with department managers and vendors. Key Responsibilities Accounts Payable & Payment Processing Oversee all A/P processing for the Resort. Communicate with the CFO regarding payment priorities on a daily/weekly basis. Print, verify, and maintain voucher, aging, disbursement, and journal reports. Account Reconciliations & Compliance Reconcile accounts payable, Club Home payables/receivables, travel advances, and refund clearing. Accrue use tax when needed and assist other departments with compliance questions. Maintain vendor and homeowner W-9s to support accurate year-end 1099 processing. Vendor & Internal Coordination Resolve outstanding issues with department managers and vendors. Assist the Homeowner Accountant in preparing and issuing quarterly rental checks. Reporting & Support Tasks Assist with year-end audit processes. Prepare recurring reports including state lease, sales/use and meals tax filings, cost of sales summaries, and standard journal entries. Support inventory verification in multiple departments (Maintenance, Country Store, Housekeeping, etc.). Customer Service & Resort Values Respond professionally to internal and external inquiries. Follow all resort safety procedures and uphold guest service values including “We Want You Back” and “Respect/Inspect.” What You Bring Associate’s degree in Accounting, Business, or related field—or equivalent experience. At least 1 year of relevant accounting or accounts payable experience. Proficiency in Excel and Word. Strong attention to detail, organization, and communication. Ability to work collaboratively and meet deadlines. Tools You’ll Use Microsoft Excel & Word Resort financial and vendor management systems (training provided) Standard reporting and reconciliation tools Why Smugglers’ Notch? At Smugglers’ Notch Resort, you’re more than a team member—you’re part of a community dedicated to quality, hospitality, and continuous improvement. We offer the stability of year-round employment, competitive benefits, and the unique energy of a resort that values both work and fun. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.