Brokerage Coordinator Position Available In Hillsborough, Florida

Job Title Brokerage Coordinator Job Description Summary Responsible for providing local support for a Brokerage Team within a specified market. This role will help to ensure that administrative and brokerage support functions are provided efficiently and effectively. They will work closely with the Operations Manager and fee-earners within the market to provide support and implement strategic initiatives. Most of the duties are administrative, with a focus on marketing/business development support. Job Description

• Creatively solve problems to ensure the Broker Team operates in an efficient and effective manner
• Provide administrative support duties for fee-earners and occasional office support
• Support mail room operations and staff when needed (i.e., mail sorting, postage machine, fax and copy machines)
• Ensure corporate standards and internal company processes and systems are leveraged Pipeline Management, Revenue Reporting, and Forecasting
• Help promote the culture of compliance within the office for fee-earners to routinely update the CRM system
• Communicate and enforce guidelines on updating the CRM system within the office
• Work with Operations Manager to follow up with fee-earners to update pipeline information Track Listings and Deal-Related Expenses
• Enter and update opportunity information in the CRM system according to prescribed guidelines
• Check for any conflicts/duplicates in opportunity ownership and escalate to fee-earner
• Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems
• Assist in updating CRM Upon closing of deals
• Collect necessary documentation and deliver to Commissions Accounting
• Enter deal management calculations into CRM upon closing of deals Support Sales and Marketing
• Assist in the Creation and/or editing of presentation materials including flyers, leasing proposals, e-blasts, and invitations using standard marketing-approved templates.
• Assist in the design and format of client deliverables, pitch presentations, and offering memorandums
• Interact professionally with clients and vendors to complete marketing-related tasks (scheduling photography and flown aerials, professional print materials, requesting approvals, etc.)
• Assist in the production and distribution of reports, proposals, and other materials
• Responsible for client/contact mailing campaigns
• Creation and execution of tour books and other deliverables
• Update and maintain client database Enter Expense Reports
• Collect expense reimbursement documents, such as receipts, and other information from fee-earners, and submit them for processing.
• Attribute expenses to specific deals or other codes and track them against the deal budget. Other Administrative Duties
• Perform administrative duties such as booking travel, answering phones, managing conference spaces, receiving guests, maintaining conference spaces when needed, collecting and distributing mail, and running a copy room or copier.
• Assist with other aspects of meetings and managing calendars for fee-earners
• Maintain confidential department records and office files following internal company procedures
• Coordinate catering, venue selection, invitations, and other event planning activities as needed for the Brokerage Team. Metrics The role will be evaluated on the following:
• Management of costs to budget
• Positive attitude
• Professionalism
• Efficiency and dependability
• Organization
• Customer service and people skills
• Desk and phone coverage
• Timeliness and responsiveness to requests and conflict resolution
• Ability to work well with Senior Leadership
• Ability to set priorities, meet deadlines and multitask Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities.

Discrimination of any type will not be tolerated.