CHIEF FINANCIAL OFFICER – COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH – 64027097 Position Available In Broward, Florida

Requisition No:

854577

Agency:

Department of Health Working Title:

CHIEF FINANCIAL OFFICER

•COUNTY

HEALTH DEPT FINANCIAL ADMIN-HLTH

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Pay Plan:

SES Position Number:

#

Salary:

# ,000

Annually Posting Closing Date:

07/01/2025 Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH

•CHD

BROWARD COUNTY CHIEF FINANCIAL OFFICER

•COUNTY

HEALTH DEPT FINANCIAL ADMIN-HLTH

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BUSINESS AND FINANCIAL OPERATIONS OPEN COMPETITIVE OPPORTUNITY

Previous applicants need not apply This position requires you to work onsite in Broward County. We request that all applications be completed with People First•no faxed or mailed applications to the agency. Experience, education, and/or training used to meet the minimum qualifications and in response to the qualifying questions must be verifiable through information contained in your application. When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered.

DESCRIPTION OF DUTIES

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Broward County in its mission to protect, promote, and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.

SPECIFIC RESPONSIBILITIES

This is a highly responsible position reporting to the Director of the Broward County Health Department. The position is responsible for the agency’s financial standing as well as direction and supervision of administrative services (finance and accounting, purchasing, budget, facilities, general services and vital statistics). The incumbent serves as the Department’s Chief Financial Officer (annual budget in excess of $45 million) and is required to exercise independent judgment in maintaining internal controls and ensuring the financial sustainability of the county health department. Responsible for the supervision of staff including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions. Supervises direct reports including motivating, training, providing guidance, and direction. Develops expectations and meets with staff regularly to discuss performance, complete performance reviews, and discipline action, if needed. Maintains vacation and work schedules to ensure proper coverage and completes timesheets. Ensures all staff complete required training and are offered additional training.

ADMINISTRATION

Formulate and maintain up to date policies, protocols and procedures to assure compliance with all relevant standards, statutes and administrative code and train staff regarding these. Comply with and monitor compliance (when applicable) of the mandatory requirements of section 215.422, Florida statutes and chapter 3a-24 of the Florida administrative code. This position is assigned regulatory responsibilities as outlined in

HRSR 60-55.

Issued P-Card for emergency and non-emergency Department-related expenses.

PERFORMANCE EXCELLENCE

Oversee the performance excellence activities for the financial and administrative services programs.

BUDGET:

Supervise the Budget Director. Oversee the development of the annual budget request and approved operating budget. Ensure the integrity of the agency’s trust funds; maintain fund balances in accordance with statutory requirements, direct corrective actions and effect budget amendments to the approved operating budget. Create, monitor and update the CHD spending plan and maintain revenues and expenditures within approved limits. Ensure the provision of training and support to program managers regarding budget development, monitoring and reports on an ongoing basis. Ensure all state and federal OCAs are balanced within the required timeframes. The incumbent in this position is required to satisfactorily complete the following trainings in TRAIN at least 30 days prior to the beginning of each annual budget cycle established in the RPI process: FDOH FIRS-Our People, FDOH FIRS-Fiscal Reports and FDOH FIRS-Budget Module L4. The incumbent will serve as a Level 4 Budget Manager to include the preparation and monitoring of annual budget for assigned program area. This will require reviewing and monitoring of OCA budgets and EAR completion in an accurate and timely manner by the incumbent and all employees under their direct supervision. The incumbent must possess the necessary knowledge, skills, and abilities to be able to meet the core competencies regarding budget responsibilities and the computer skills to navigate the budget. The incumbent is required to review assigned program budgets and OCA balances monthly and at a minimum meet with the CHD Business Office quarterly to make any necessary budget adjustments.

FINANCE ACCOUNTING

Oversee the operations of agency financial/accounting functions, including all agency trust fund accounts; accounts payable and receivable; travel; fee collections; third party billing; grants and contract billings; Environmental Health cashiering, in accordance with appropriate regulatory procedures. Oversee accounts payable, accounts receivable, the preparation of the Medicaid cost-based report, yearend financial reports and ensure that DOH A/R standards are met. Oversee accounts payable and ensure that all standards regarding P-card compliance and prompt payment are met. Complies with and, when applicable, monitors compliance with the mandatory requirements in Section 215.422 Florida Statutes, and Chapter 3A-24, FAC regarding payment of invoices. Core Contract Oversee the development of the agency’s annual state/county contract. Monitor and provide variance reports required by the contract; and assess and recommend amendments to the contract as required.

GENERAL SERVICES/FACILITIES

Supervise the General Services Manager and Facilities Manager. Ensure that fleet, warehouse, custodial, courier and facility maintenance functions are carried out in a timely, effective and efficient manner to support the delivery of public health services. Supervise and coordinate construction projects with the Office of Design and Construction in Tallahassee. Liaison with the Leasing Office in Tallahassee on procurement and termination of leased space.

PURCHASING

Oversee the agency’s purchasing functions and ensure compliance with appropriate regulatory policies relative to same, including approving purchase orders and contracts in accordance with funding levels approved by the annual operating budget. Ensure compliance with all State of Florida and Department of Health statutes, rules, regulations policies and requirements pertaining to procurement. Ensure compliance with requirements regarding the use of P-cards. Ensure the monitoring, approval and processing of vendor invoices or distribution of warrants to vendors meets the mandatory requirements in Section 215.422, Florida Statues, and Chapter 3A-24, Florida Administrative Code.

VITAL STATISTICS

Supervise the Deputy Registrar of the Broward County vital records section pertaining to birth and death records. Ensure uniform enforcement of rules and statutes applicable to vital records; F.S. 382 and

F.A.C. 10-D.

Internal Controls Supervise the internal Control Accountant. Ensure all internal controls are in place and complete annual internal control questionnaire. Takes appropriate action to correct deficiencies where weaknesses in internal control are identified. Work with Pharmacy Manager to ensure all inventory control systems are in place and conduct oversight as per plan.

OTHER:

style=”list-style-type:disc•-Participate in local, state and federal meetings and conferences pertinent to county health department administration and with internal program activities and special projects.•Serves as the Finance/Administrative Section Chief in the Broward CHD incident command structure during times of disaster or emergencies. Performs other duties as required, including performance of additional interpreter duties, consistent with skill level, and as needed.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Advanced accounting principles, practices and procedures, financial planning principles, principles and practice of supervision and management, principles of budget preparation and administration, financial reporting, Principles and techniques of effective communication, Methods of data collection, mathematics, Computer use•Microsoft Office•Word, Excel, PowerPoint.

Skills in:

Decision making, problem solving, critical thinking, Computer software use•Microsoft Office•Word, Excel, PowerPoint, Access, Public speaking and presentations, Writing and developing written financial reports, Time management, Active listening, Mathematics, human resource management Abilities to: Collect, evaluate, and analyze data relating to financial program functions, Organize data into a logical format; Compose correspondence; Solve problems and make decisions; Work independently; Understand and apply rules, regulations, policies and procedures relating to budget, finance and accounting functions, Formulate policies and procedures, Prepare and administer budgets, Prepare financial statements and reports, Analyze and interpret accounting data, Prepare and maintain accounting records, Plan, organize, supervise, coordinate, and evaluate work activities of others, Communicate effectively, Establish and maintain effective working rel