Travel Specialist Position Available In Lincoln, Louisiana

Travel Specialist

Salary
$35,000.00 – $38,000.00 Annually
Location Grambling
Job Type
Full-Time Unclassified
Job Number
202200310
Division
Finance
Department
Strategic Management Services
Opening Date
06/11/2025
Closing Date
9/30/2025 11:59 PM Central

DESCRIPTION

Job Summary
The Travel Specialist plays a key role in supporting the University’s travel operations by coordinating and processing travel-related documents in compliance with state and institutional policies. This position serves as a point of contact for faculty, staff, and administrators, ensuring that all travel requests and related expenses are accurately documented and processed in a timely manner. The Travel Specialist is responsible for maintaining travel records, verifying compliance with PPM49 regulations, and assisting departments with understanding and navigating the University’s travel procedures.
Job Duties & Responsibilities
The Travel Specialist performs the following:
Monitors the issuance and usage of University Travel Credit Cards, and conduct training sessions to ensure cardholders understand all responsibilities and compliance requirements associated with card use. Assist with training faculty, staff, department personnel, and approvers on the University’s travel policies, including the process for submitting claims. Perform various administrative duties, including maintaining organized and accurate files, records, and documentation related to travel. Review and process Request for Authorization to Travel (TAs) for compliance with PPM49. Coordinate and process travel-related bookings and payments, including vehicle rentals, conference registrations, airfare, lodging, and cash advances. Prepare and submit the quarterly mileage report in accordance with University policy. Assist in reviewing Travel Expense Reports to verify accuracy and compliance prior to reimbursement to faculty and staff. Collect and review Bank of America travel card statements, card logs, and all required supporting documentation from University cardholders. Support the implementation of system or procedural changes related to the travel process, ensuring tasks are completed efficiently and updates are clearly communicated to impacted users. Be available to work additional or modified hours, including weekends or extended days, as required particularly during the University’s fiscal year-end closing process. Perform other duties as assigned in support of the Travel Office’s operations.
Qualifications

Minimum:

Minimum of 3 years of administrative, accounting, or travel coordination experience, preferably in a higher education or public-sector environment. Strong organizational and time management skills. Excellent written and verbal communication abilities. Attention to detail with the ability to manage multiple tasks simultaneously. Proficient in Microsoft Office (Excel, Word, Outlook); experience with Banner or similar financial systems is a plus. Knowledge of Louisiana state travel regulations (PPM49) is preferred, or willingness to learn.

Preferred:

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred in related field, but not required). Experience working with the Louisiana Office of State Travel policies and procedures (PPM49).
Supplemental Information
Applications without the following will not be considered complete.
Cover Letter
Resume
Transcript(s) if applicable
Curriculum Vitae if applicable State As a Model Employer
Employer
Grambling State University
Address
403 Main Street
Grambling, Louisiana, 71245
Phone
318-274-3119