Coordinator, Registration, Reporting & Compliance Position Available In Buncombe, North Carolina

Posting Details
Position Summary Information
Position Title Coordinator, Registration, Reporting & Compliance
Position Type Full Time Regular
Annual Schedule 12 months
Expected Work Schedule Standard
Anticipated Days Monday – Friday
Anticipated Hours 8:00 a.m. – 5:00 p.m.
Anticipated Hours per Week 40; with up to 20% teleworking subject to supervisor approval and departmental needs
Work Location A-B Tech Main Campus
Job Description Summary Collect, review, and maintain documentation for courses offered through Economic & Workforce Development / Continuing Education; Ensure all course documentation is filed in an organized manner and is accurate and easily accessible to administrative staff and state auditors; Work with Coordinator, Records/Registration in accurately preparing Continuing Education FTE reports and ensure that these reports are submitted on time in accordance with the state-mandated policies and procedures; Provide course statistical data as requested. Assist with Con Ed registrations and students as necessary.
Duties 1. Reviews and maintains a current filing system for Economic & Workforce Development and Continuing Education.
2. Processes and maintains documentation necessary for all classes scheduled through Economic & Workforce Development and Continuing Education using the College’s data management system, Colleague. 3. Serves as internal audit point for all Continuing Education documentation. 4. Provides training on a regular and as needed basis for new and existing staff.
5. Works with the Associate Director, Records & Registration in preparing Continuing Education FTE and certification reports and ensures that these reports are submitted on time in accordance with the state mandated policies and procedures.
6. Establishes and maintains oral and written communication with all Continuing Education coordinators/directors regarding program changes and state regulations.
7. Establishes and maintains an effective system of monitoring the status of class documentation and disseminating information to all Continuing Education coordinators/directors.
8. Grades and records hours in Colleague for attendance sheets.
9. Collects and files all payment statements for classes.
10. Updates refund file when student refunds are requested.
11. Deletes students from classes when refunds are requested.
12. Serves as back-up for submitting payroll for Occupational Training and Workforce Development.
13. Supports the registration efforts of the team as needed and acts as back up for the Coordinator, Records & Registration as needed or in their absence.
14. Contributes to the College Vision, Mission, Values, and RISE statement.
15. Supports workforce diversity in all its aspects.
16. Performs other duties as assigned.
Minimum Requirements (Applicant must meet all of the minimum requirements) 1. Must have a minimum of an Associate’s degree;
2. Must have a minimum of three years of full-time or equivalent experience working in an office, clerical or similar position;
3. Must have experience with records management, reporting, and related program compliance;
4. Must have at least two years of full-time or equivalent computer processing work experience.
Preferred Qualifications 1. Associate degree in Office Systems Technology or Business Administration or related field.
2. Experience with Ellucian Colleague data management systems.
3. Experience with North Carolina Community College Continuing Education compliance standards and course documentation.
4. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.
Special Instructions to

Applicants Applicant Should:

1. Read the following before submitting the

Application:

Application Selection Process
Technical Support Tips
2.

Upload Required Documents:

When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications within the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.

PLEASE NOTE

DIPLOMAS

OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT

If selected for hire:
If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.

PLEASE NOTE

FAILURE

TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.

Why Should I Work at A-B Tech? A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s premier two-year college since our establishment in 1959. With five locations, the College service area includes Buncombe and Madison Counties. We are a family of approximately 10,000 curriculum students, 14,000 continuing education students, and 1,100 faculty & staff. We offer an array of programs to meet local workforce needs which culminate in 55 degrees, 18 diplomas, and 56 certificates. A-B Tech is indicative of the modern comprehensive community college – providing innovative educational programming and collaborative community development. If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family!
A-B Tech Welcoming Culture (R.I.S.E) A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, and Support for Everyone.
This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!
A-B Tech is looking for: A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.
Position Summary
Posting Detail Information

Review Date:

(Application should be submitted by 8:00 a.m. EST on this date for consideration) 05/21/2025
Start Date 07/01/2025
Keep Open Until Filled Yes
Salary or Hourly Pay Range (Salary is Non-Negotiable) $43,080
Total Compensation Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.
The total compensation for this position includes an 24.04% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.

Benefits Summary Total Compensation:

65,727

• Medical and Pharmacy Plan
• Dental Plan
• Vision Plan
• Flexible Spending Accounts
• Short and Long Term Disability
• Death Benefits
• Life Insurance
• Supplemental Policies
• Professional Liability
• Vacation Leave up to 26 days per year
• Sick Leave of 12 days per year
• Holiday Leave
• All required protected leaves plus: Civil, Bereavement, Parental, Community Service, Maternity/Paternity, Shared, Educational, Military
• Tax-sheltered Supplemental Retirement Plans
• Tuition Reimbursement Plan
• State Employees Credit Union membership
• Employee Assistance Network
• Annual Flex Benefit
• Alternative Work Schedules
• Longevity Pay
• Educational Attainment
  Questions A-B Tech’s Human Resources (HR) department is located on the main campus at the Sunnicrest House.

This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home’s life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am – 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at hr@abtech.edu.
We look forward to welcoming you to our A-B Tech family!