Director of Accounting (Req 100907) Position Available In Rensselaer, New York

Job Description:

Description

GENERAL RESPONSIBILITIES

Protects the financialassets of the organization, by establishing, maintaining andimproving financial policies, procedures, controls and reportingsystems. Ensures legal and regulatory compliance for all accountingand financial reporting functions. Manages financial accounting,payroll, banking, cash management, financial analysis, financialreporting. Provides leadership and coordination of theorganization’s financial planning, debt financing, and budgetmanagement functions. Assures the highest level of professionalservices to both internal and external customers. Identifiesopportunities for efficiencies and improvements in financialpractices. Ensures organization’s financial procedures andpractices conform to FASB, GAAP, GAAS and all regulatory agencyspecific requirements. Ensures timely presentation of financialinformation so that strategic decision can be made using accuratefinancial data.

SPECIFIC RESPONSIBILITIES

Monitors and manages thedaily operations of the accounting department, personnel andspecific work activities related to: General Ledger, AccountsPayable, Payroll, Purchasing, Cash Management, FinancialAnalysis/Reporting, and Special Projects for Whitney Young and itssubsidiaries. Ensures that payroll is processed and reportedaccurately and timely. Oversee processing of bi- weekly payroll andspecial pays, including funding payroll, release of pay toemployees and the payment of employer and employee shares offederal, state taxes, as appropriate, and transfer of 401(k),flexible spending plan, union and other employee funds as required.

Oversees filing of payroll tax reports and payment of employeebenefits. Directs preparation and reviews monthly financialstatements in an accurate and timely manner for submission tomanagement and Finance/Audit Committee. Reviews and signs off onall journal entries. Prepares monthly analysis of operations forFinance/Audit Committee and management. Attends Finance Committeemeetings and prepares draft minutes. Provides the financial statusof the organization by collecting, interpreting, and reporting keyfinancial data in the dash board, summary and PerformanceImprovement Committee reports. Monitor and analyze departmentmonthly operating results against budget. Reviews results withmanagers to evaluate results and correct negative trends. Ensuresthat bank, investment accounts and general ledger accounts arereconciled timely and accurately. Coordinates annual audits withindependent public accountants and assists as necessary in grantoraudits including the preparations of schedules and collection ofdocuments. Prepare, oversee review of, and submit all federal,state and local corporate, and other tax returns and relatedreports, and ensure ongoing compliance with applicable tax codes,rules and regulations. Establishes best practices in developing,implementing and enforcing internal controls to safeguard assetsand ensure proper accountability. Oversees 340B pharmacycollections, reconciliations, accounting and payments. Monitorsoperations to ensure that they are compliant with policies andprocedures and if not, brings exceptions and potential solutions tothe attention of CFO and responsible manager. Updates policies andprocedures as necessary. Oversees the payment of vendors to ensurethat payments are approved, accurate, accounted for correctly,discounts are captured, and cash flow requirements are considered.

Evaluates purchasing, receiving, inventorying and fixed assetpractices to improve processes, properly account for and safeguardassets. Review vendor contracts/pricing to ensure that they areeffective and in compliance with policies and procedures.

Coordinates RFP’s for projects/vendors as necessary. Provides cashflow projections and on-going cash management for theorganization’s cash trends/needs. Backup for cash draw downs forgrants in conjunction with the Contracts and Grant Managementstaff. Assists in the preparation of financial projections and theannual budget for the Health Center including the filing of thebudget required for the 330 Grant. Oversees and assists in thepreparation of internal and external financial reports andcoordinates with the Contracts and Grants Management staff forreports to funding agencies as required. Maintains a collaborativeworking relationship with the Contracts and Grants Management staffto meet financial and grant reporting requirements and the bestinterests of the Health Center. Provides support to Contracts andGrants Management staff in preparing for federal/state grantfinancial site visits, A-133 audit, including making available allrequested documentation. Works collaboratively to address anyrecommendations or requirements resulting from the audit withproposed solutions. Coordinates preparation of designated thirdparty cost reports including Medicare, Medicaid and OASAS andassists in the preparation of the Uniform Data Systems report.

Performs ad-hoc financial analysis, as requested by the ChiefFinancial Officer Establishes, implements, measures andaccomplishes the department’s short term and long range goals andobjectives to improve performance and efficiencies Hires, trains,develop and appraise staff effectively. Takes corrective action asnecessary on a timely basis and in accordance with agency policiesand procedures. Consults with Human Resources as appropriate.

Coordinates insurance contracting for general liability, auto,professional liability, fiduciary etc so that coverage is properlymaintained and at the best value. Ensures that there is adequatedocumentation of processes and cross-training of staff to carry onoperations in the event of staff absences. Stay abreast ofregulatory and grantor changes and developments to ensurecompliance with agency and contractual guidelines. Works with IT toensure that general ledger and payroll are on current versions,backups are working and complete. Demonstrates excellence in bothinternal and external customer service. Understands and is able toeffectively communicate HIPAA compliance, corporate compliance andclient confidentiality. Ensures and/or remains in compliance withlocal, state, and federal regulation, i.e. DHHS HRSA and NYSDOH,and all accreditation standards (e.g. Joint Commission and

NCQA-PCMH

). Adheres to the National Patient Safety Goals as definedby the Joint Commission and Whitney M. Young Jr. Health Center.

Completes other duties as assigned. Requirements

MINIMUMQUALIFICATIONS

Master’s degree in Accounting or a closely relatedbusiness discipline. May substitute a Bachelor’s degree inAccounting with additional relevant work experience beyond minimumexperience listed below. A minimum of seven (7) years’ experienceas an Accountant in a medium to large size company with a similarlycomplex accounting environment including high level managementexperience of at least four years. Accurate, detail-oriented andanalytical with prior auditing, payroll management and financialreporting/analysis experience and strong communication skills.

Strong experience in managing multiple priorities, efficientworkflow management, automated accounting software and MicrosoftOffice applications. Excellent Excel skills and proficient in otherMicrosoft Office applications.

PREFERRED QUALIFICATIONS

CPA,experience with Sage Intacct general ledger systems, Paylocitypayroll system, YOOZ accounts payable systems or similarapplications. Ability to adapt to multiple online regulatorapplications/ portals. Health care and grants managementexperience. All qualified applicants will receive consideration foremployment without regard to race, color, religion, sex, sexualorientation, gender identity, national origin, disability, statusas a protected veteran, or any other legally protected status.

Salary Range:

$105,000 – $115,000 annually