FISCAL GRANT ANALYST Position Available In Broward, Florida

FISCAL GRANT ANALYST 3.7 3.7

out of 5 stars Miramar, FL Job Summary This professional position performs a variety of accounting, administrative, and analytical work in the preparation and ongoing maintenance of required records and reports related to approximately $1.25 million of grant funding for Social Services programs and services. Responsibilities also include assisting department staff with various administrative and budget responsibilities. Reports to the Fiscal Grant Administrator or designee. Essential Functions Plans, coordinates, and participates in all fiscal grant functions, ensuring the accuracy and timeliness of activities and compliance with applicable policies, procedures, regulations, and laws. Assists in the preparation of department operating and capital budgets; monitors expenditures to assure appropriate utilization of funds; responsible to provide services consistent with the allocated budget and maintain compliance with line-item expenditures; monitors expenditures for program supplies and materials. Maintains records and prepares reports required by the City, external government agencies, and service organizations. Supervises the operation and management of ECIRTS (Enterprise Client Information and Registration Tracking System) as required by funding agency. Receives, reviews, prepares and/or submits various records and reports including program proposals, monthly and quarterly reports, all grant reports, budget reports, job applications, performance appraisals, transportation reports, agenda items, costs analyses, statistical reports, publicity materials, memos, correspondence, etc. Coordinates and maintains purchased service contracts, service agreements, memorandums of understanding (MOUs) and grant applications to ensure contract compliance and provision of appropriate services for clients Identifies and recommends necessary fund transfers within the Older American Act budget to maximize revenues and manage use of levy. Assembles data and prepares bills; prepares analysis of receipts or expenditures and all daily transactions; review reports; resolve discrepancies. Assists in developing and managing emergency preparedness plans and continuity of operations plans. Devises, implements, and evaluates quality assurance initiatives and develops response plans to ensure ongoing program quality improvement. Monitors and maintains purchased service contracts within budgetary constraints by approving day-to-day expenditures by maintaining spreadsheets to monitor spending; communicates and presents information and status updates to program staff. Liaises with the City’s Management and Budget and Finance departments on budget, audits, contracts, grant records, etc. Supports and assists with capital improvement process, MOU, RFP, and contract routing. Completes mandatory security trainings from funder. Operates a vehicle and a variety of office equipment, such as a computer, printer, audio-visual equipment, calculator, copier, telephone, etc. Interacts and communicates with various groups and individuals, such as the immediate supervisor, other personnel, volunteers, outside agencies/businesses, community organizations, and the public. Performs related duties as assigned. Minimum Qualifications Bachelor’s degree from an accredited college or university in Accounting, Finance, or a related field and 2 years of experience in accounting and/or financial analysis; or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities. Experience working with geriatric clients, programs, and grant funding. Proficiency in Microsoft Excel, Word, and PowerPoint. Must possess a valid Florida driver’s license. Completion of First Aid and CPR training. Employee may be subject to annual Level II background screening and health physical. Position Requirements/Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of the principles and practices of accounting and grant administration. Knowledge of senior services and related grant programs. Knowledge of English including spelling, grammar, and composition. Knowledge of basic mathematics. Skill operating basic office equipment. Ability to communicate effectively in oral and written form. Ability to adapt to an evolving and continually improving environment. Ability to respond to supervision, guidance and direction of superiors in a positive, receptive manner. Ability to demonstrate a polite, helpful, and courteous manner when engaged with the public. Ability to operate and care for equipment to manufacturer’s specifications. Ability to demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the general public and colleagues.

PHYSICAL DEMANDS

Requires light physical effort that may include lifting up to 10 pounds. Work is most commonly performed indoors or in an office environment.

GENERAL BENEFITS

The City of Miramar provides benefits for its permanent full-time and part-time employees. Benefits will differ dependent upon the job classification and representation, which include union and unrepresented. Information about the exact benefits applicable to a particular job classification may be obtained from the City of Miramar Human Resources Department. Vacation Permanent full-time employees earn up to ten days of vacation during their first year of employment. Accrual begins from the first month of employment, but cannot be used until after the third month of employment. Permanent part-time employees have the opportunity to earn vacation after the completion of one year of continuous service. Sick Leave Permanent full-time employees accrue sick leave at the rate of one day per month. Accrual begins from the first month of employment, but cannot be used until after the third month of employment. Permanent part-time employees have the opportunity to earn sick leave after the completion of one year of continuous service. Health Plan The City currently provides medical coverage through Aetna. The City pays the health insurance premium for the employee and 50% of the premium for dependents. Permanent full-time employees have the option of electing coverage from three plans: Health Network Only Plan (HMO), High Deductible Health Plan (HDHP) with HSA and Open Access Managed Choice Plan (POS). Permanent part-time employees have the option of electing coverage from two plans: Health Network Only Plan (HMO) and the High Deductible Health Plan (HDHP) The City also offers Dental coverage through Delta Dental. Pension (Defined Benefit Plan) Permanent full-time employees are automatically enrolled in one of the City sponsored pension plans, which are funded by mandatory City and employee contributions. The Plan provides a guaranteed income, based on years of service, to its members upon retirement. 457(b) Plan (Deferred Compensation Plan) Employees can elect to participate in this Plan, which enables the employee the option of deferring compensation on a pretax basis, not to exceed the applicable limits established by the IRC. Employee Assistance Program The City of Miramar provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse Child Care Provider Discounts As a City of Miramar employee, you may be eligible to receive a discount on tuition and/or registration fees from one of the City’s childcare centers. Flexible Spending Account The City offers regular employees two separate Flexible Spending Accounts (FSA’s that provide employees the ability to make pree-tax payroll deposits to be used for the following expenses: Medical – Qualified out-of-pocket medical, dental and vision expenses Dependent Care Reimbursement – Qualified childcare or dependent care expenses

Additional Benefits:

Tuition reimbursement Direct Deposit Long Term Disability Coverage Life Insurance

AFLAC CITY HOLIDAYS

New Year’s Eve (½ Day) New Year’s Day President’s Day Martin Luther King’s Birthday Memorial Day Independence Day Labor Day Veteran’s Day Thanksgiving Day Day after Thanksgiving Christmas Eve (½ Day) Christmas Day Floating Holidays (by position)