Real Estate Portfolio Administrator Position Available In St. Louis, Missouri

Real Estate Portfolio Administrator
Req #916
400 NW Plz Dr, St Ann, MO 63074, USA
Job Description
Posted Thursday, June 12, 2025 at 12:00 AM
Purpose
The Real Estate Portfolio Administrator will provide vital administrative and operational development and support for the management of the company’s real estate portfolio. This includes maintaining property records, coordination of real estate documents, analyzing lease agreements, tracking critical dates, supporting financial reporting, and assisting in the overall portfolio strategy. The ideal candidate is detail-oriented, organized, and experienced in real estate operations or property management.
Responsibilities
Analyze and interpret lease agreements to ensure compliance with contractual obligations and company policies
Maintain and update the real estate database, including lease abstracts, property details, and key documents
Ensure the accuracy and integrity of lease data in real estate systems and lead audits to maintain compliance
Lead the development and continuous improvement of lease administration processes and systems
Independently manage critical lease dates, including renewals, expirations, and options and advise leadership on strategic actions
Support lease negotiations by providing financial and operational insights, and coordinating with legal and real estate teams
Oversee due diligence activities for acquisitions, dispositions, and lease negotiations including risk assessment and documentation review
Coordinate lease onboarding and offboarding processes
Ensure lease compliance, including rent payments, escalation clauses, and other contractual obligations
Interface with landlords, tenants, and property managers as needed
Collaborate with Finance and Lease Accounting to forecast lease-related expenses, reconcile rent statements, and monitor CAM charges
Reconcile rent statements and resolve discrepancies
Forecast and monitor CAM costs
Generate and maintain periodic reports on portfolio performance and operating costs
Maintain organized electronic and physical filing systems for all property-related documents
Coordinate meetings, site visits, and inspections as required
Support the team in preparing presentations, contracts, and correspondence
About You
Bachelor’s degree, preferred focus on Real Estate, Business Administration, Finance, or related field preferred
2-5 years of experience in real estate administration or property management
Possess good communication skills, both written and verbal, plus possess ability to make effective training presentations
Strong organizational and multitasking skills with high attention to detail
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Knowledge of lease terminology and real estate principles
Physical Requirements
Ability to travel up to ~10% of the time, which may include weekends and evenings, as needed
Most work is performed in a temperature‐controlled environment
Incumbent may sit for long periods of time at a desk or computer terminal
Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of a normal workday
Stooping, bending, twisting, and reaching may be required in completion of job duties
Competencies

Collaborates:

Works cooperatively to achieve shared goals

Situational Adaptability:

Adapts to change and demonstrates flexibility

Speed & Simplicity:

Drives simplicity by identifying inefficiencies and streamlining tasks within their role.

Communicates Effectively:

Delivers clear messages and adapts communication to different situations and people
Our Values Ability to demonstrate, understand and apply our workplace values. Simplicity (operate)

• the drive to identify root cause and innovate to remove complexity to deliver the best outcome Heart (emotion)
• the passion that drives you to get up every day and work hard to strive for excellence Performance Excellence (mindset)
• clearly defining high expectations, driving ownership of key roles and responsibilities, executing with integrity and emphasis while creating a culture of accountability Respect (philosophy)
• taking pride in being inclusive and treating everyone who comes through the doors with respect The above statements are intended to describe the general nature of the work performed by the employees assigned to this job.

All employees must comply with Company policy and applicable laws. The responsibilities, duties and skills required of personnel so classified may vary within each department and /or location.
Job Details
Job Family
SC Individual Contributors
Pay Type
Salary
Employment Indicator
Hybrid
Hiring Min Rate
52,000 USD
Hiring Max Rate
67,000 USD
400 NW Plz Dr, St Ann, MO 63074, USA