Advancement and Finance Coordinator Position Available In Steuben, New York

Advancement and Finance Coordinator 4.5 4.5 out of 5 stars 1 Museum Way, Corning, NY 14830 POSITION SUMMARY The Advancement and Finance Coordinator is a full-time, onsite position, reporting to the Chief Advancement Officer. Provide administrative services, project coordination, and grant management support to the Advancement (ADV) and Finance (FIN) departments of the Corning Museum of Glass (Museum). Primarily responsible for supporting the Chief Advancement Officer (CAO), the Chief Financial Officer (CFO), and respective departments. Provides support and performs membership processing, member relations, stewardship, and Advancement event support. Assist the CAO and the CFO directorates with administrative support as requested. Support the Advancement, Audit, Finance and Investment Committees with communications, gathering materials, and scheduling committee meetings. Work closely with other administrative colleagues to support the Leadership Team and their interactions with Trustees, major donors, and other key constituents.

RESPONSIBILITIES

(Essential functions denoted with

• ) Administrative
• Provide administrative functional support for expense reports, purchase orders, receiving invoices, meeting logistics, and correspondence.
• Coordinate calendars and manage schedules.
• Manage all travel logistics, expenses, itineraries, and agendas for the CAO, CFO and other ADV staff as needed.
• Provide general logistics support including sorting mail, monitoring and ordering general office supplies, receiving deliveries, and coordinating service calls for printers.
• Anticipate and proactively address any issues when possible.
• Assist with other administrative tasks and project coordination as requested.
• Prepare graphs, reports and spreadsheets related to programs and projects.
• Assist in the design and production of professional and dynamic PowerPoint presentations for the Museum’s Board of Trustees, Board Committees and other important meetings and events.
• Advancement Support
• Manage logistics, agendas and objectives for VIP and key donor visits. Coordinate events, activities and facility visits.
• Communicate with current or potential donors via telephone, e-mail or other means.
• Provide support as needed for ADV events including tracking RSVPs and onsite staffing needs.
• Support and participate in processing memberships, recording data in Raiser’s Edge, gifts and commitments including tracking in Raiser’s Edge and generating acknowledgement letters
• Provide support with MS Teams Site and SharePoint Site coordination, training, and implementation of organization wide updates for sharing, collaboration, and project management tools.
• Support project management schedules and deliverables with consultants and external vendors. Institutional Giving Support
• Gather and organize necessary documents and other content to support grant reporting and requests.
• Assist with maintaining accurate grant request schedules, proposal timelines, and internal tracking resources, ensuring all relevant grant information is accurate and accessible.
• Assist with tracking and maintaining accurate records of grant proposals, awards, contracts, and correspondence with funders.
• Coordinate with internal stakeholders to gather content, budgets, and data on results and outcomes for grant reporting, and grant proposals.
• Assist with maintaining Institutional Giving (IG) contacts and relationships in Raiser’s Edge and entering actions and/or proposal (opportunity) updates in IG records.
• General
• Actively and intentionally support the Museum’s commitment to diversity, equity, accessibility, and inclusion.
• Actively support the Museum’s Advancement initiatives.
• Provide back-up support for the Executive Assistant and Board Liaison related to the Board of Trustees and Board Committees.
• Make and coordinate all Corning Aviation reservations for designated areas.
• Actively participate in team meetings as needed; serve on Museum project teams as appropriate.

EDUCATION AND EXPERIENCE

• Bachelor’s degree preferred. Associates degree in business-related areas or equivalent work experience required.
• Minimum five (5) years’ experience at a comparable level; previous experience in a museum or university’s advancement office with constituents desired.
• Database experience (such as Raiser’s Edge or other CRM) desired.
• Proficiency in creating and working with charts, text, photography, and multi-media elements to create PowerPoint presentations and Word proposals.
• Experience with Microsoft Office and Cloud services including Office 365 and OneDrive, Adobe Sign, SharePoint and MS Teams; ability to learn new job-related software programs.

SKILLS AND ABILITIES

• Respect and exemplify the mission, vision, and values of the Corning Museum of Glass in all interactions with colleagues, staff, volunteers and the public.
• Adhere to all prescribed organizational and departmental policies and procedures.
• Represent the Museum in a professional manner.
• Work independently and as part of a team, strong collaboration skills.
• Maintain and handle confidential and proprietary documentation and information with discretion and sound judgment.
• Excellent interpersonal skills: ability to work and communicate effectively with multiple internal and external stakeholders, including high-level donors, trustees, and others.
• Deliver high level customer service to donors, members and the Museum’s key stakeholders.
• Successfully handles multiple time sensitive projects and tasks with limited follow-up from supervisor.
• Highly accurate, detail-oriented and organized; focused on follow-up.
• Some weekends and/or evenings are required, flexibility in hours necessary.

Physical Demands and Work Environment The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to remain in a stationary position; operate/use various office equipment, detect/distinguish, and communicate. The employee is frequently required to move about. The employee must occasionally ascend/descend, position oneself, and reach . Specific vision abilities required by this job include close and distant vision. The employee is frequently required to move or transport up to 25 pounds. The work environment is regularly indoors and climate controlled and occasionally outdoors for outdoor events. The noise level in the work environment is usually moderate. Safety Responsibilities The employee shall be fully acquainted with and comply with all safety policies and procedures of the Corning Museum of Glass. Confidentiality Maintain confidentiality of information related to the Corning Museum of Glass and employees that may be encountered, either formally or informally, during the normal course of business. Disclaimer The duties listed above are intended only as illustrations of the various types of work that may be performed and is not an inclusive summary of job duties and responsibilities. The omission of specific statements of duties or responsibilities does not exclude them from the position. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the Corning Museum of Glass as the needs of the Museum and requirements of the job change

SALARY RANGE

$55,000-$60,000 TO APPLY Email resume with cover letter, indicating which job you are applying for, to employment@cmog.org or mail to Corning Museum of Glass, One Museum Way, Corning, NY 14830,

Attn:

Human Resources.

Job Type:

Full-time Pay:

$55,000.00 – $60,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Tuition reimbursement Vision insurance

Work Location:

In person