Finance & Administration Manager Position Available In Broward, Florida

Salary Not Available
Position range in Miami-Fort Lauderdale-West Palm Beach, FL Metropolitan Statistical Area $74k – $164k Per Year Finance & Administration Manager

HOPE SOUTH FLORIDA INC

Occupation:

Chief Executives

Location:

Fort Lauderdale, FL – 33311
Positions available: 1
Job #: 82e9d56f3

Source:

ZipRecruiter

Posted:

6/11/2025

Delivery Method:

ZipRecruiter

Web Site:

www.ziprecruiter.com

Job Type:

Full Time (30 Hours or More) Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window.
Work Onsite
Full Time Schedule
Full Time
Job Description Help for Job Description. Opens a new window. Job Description Help for Job Description. Opens a new window.
Job DescriptionJob Description
HOPE South Florida extends far beyond physical resources, and offers a HOPE-filled community, keeping families together, providing compassionate care, and guiding and equipping those in need on a path to holistic life change. Families and individuals benefit from HOPE South Florida’s continuum of care that builds steady progress through rapid re-housing, meals, showers, case management, employment assistance, and other services designed to transform lives.

Your passion:

You are passionate about maintaining standards of excellence for finance and administration. This includes but is not limited to organizing and overseeing the day-to-day fiscal operations, monthly invoicing, maintaining all books and records in QuickBooks, coordinating payroll through ADP Workforce Now, reconciling all accounts, closing the books monthly, liaise with our information technology company, and other support functions of the ministry. You serve intentionally with the love of Christ. As the Manager of Finance and Administration, you will have responsibilities in dealing with clients and their family members, community representatives, agency staff, volunteers, board members, funding sources and other relationships with a sensitivity and responsiveness to cultural differences. HOPE is a faith-based ministry with a focus on families who are experiencing homelessness. We place an emphasis on dignity, grace, caring, empathy and understanding for our families, employees, and the community.

You are:

Convinced a relationship with Jesus changes everything in a person’s life.

Committed to keeping your family as your first ministry.

Dedicated in your personal study of God’s Word.

Consistently placing a high priority on worship and your personal prayer life.

An excellent and generous steward of your personal finances.

Obedient to God to take a Sabbath and make space for soul-keeping.

Deeply compassionate towards people who are in need or hurting.

A part of a healthy friendship community and accountability circle.

Willing to give up personal pleasures and freedoms to live a life above reproach and that is aligned with our Team Member Handbook.
You will:
Provide accounting and financial control work for HOPE South Florida.

Be proficient with QuickBooks for data entry and reporting adhering to financial standards.

Oversee monthly invoicing for all our grants and government contracts.

Ensure all policies and procedures are in place. (State and federal laws and regulations).Develop and track annual, monthly, and departmental budgets.

Ensures compliance with accounting procedures through observation, supervision, and testing.

Performs other related duties as requested.

BudgetingAnnual preparation of zero-based agency budget through collaboration with supervisors and appropriate staff.

Budget analysis and reporting to Management team, the President, Vice President of Operations, Director of Development, and board as requested.

Accountability for timely analysis and reporting of revenue and expense budget variances.

Manages overall agency spending and those authorized to spend.

Financial OversightManagement of monthly and yearly accounting cycle.

Supervision and guidance of accounting staff as we grow.

Accountability for monthly closings and timely reportingManage cash flow and investments.

Oversee and organize the vendor contracts and other agreements.

Monitor billing and collections.

Maintain accounting of fixed assets.

Track any donor-restricted gifts and activities which release assets from restriction.

Keep the President, Vice President of Operations, Director of Development, and board and the Board Chair and Board Treasurer and Secretary apprised at all times of any changes in agency’s financial condition.

Risk ManagementMonitor staff compliance with financial policies, procedures, internal controls, and reporting.

As needed, introduce new controls, policies, and procedures to mitigate riskLead and provide support of external financial audit.

Audit systems and procedures for opportunities to improve efficiency and reduce risk.

Comply with accounting and other regulatory guidelines.

Ensure that organization insurance policies are accurate and have sufficient policy limits.

Work with our insurance broker to understand policies, maintain records, and keep up to date.

Payments / Receivables / Contracts / Compliance / Invoicing / Reporting / Payroll / CommunicationsAccounts ReceivableComplete reporting requirements for various programs.

Submit invoices with appropriate documentation.

Follow-up with past due accounts.

Properly account and reconcile incoming.

Follow-up with commitments from donors.

Accounts PayableReview invoices for accuracy.

Properly account and reconcile payments.

Submit payments (checks, ACH, credit card payments) as required.

Negotiate for most favorable terms.

Contracts / ComplianceReview and negotiate contract terms.

Request renewals on maturing contracts with help from the Vice President of Operations.

Ensure compliance with terms of contracts.

Follow-up for timely payments / receipts for all contracts.

Ensure funding is appropriate for contract terms.

Financials / ReportingMaintain and manage AR aging report.

Maintain financials (Balance Sheet / Income Statement) on weekly basis, via Quick Books.

Develop weekly, monthly, and annual budget forecast.

Work with auditors on annual basis.

Maintain reports for each specific program and service managed by HOPE South Florida.

Communications:

Ongoing updates with President and Vice President of Operations on financial health of HOPE South Florida.

Bi-weekly updates to the Board Treasurer.

Monthly updated reports to Boad of Directors (BS / IS / AR Aging / AP Aging / Commentary – Actual vs budget)PayrollManage bi-monthly payroll, garnishments, etc. Work with ADP and Workforce Now to support all HOPE’s HR needs.

Have a working knowledge of the new ADP workforce now technology (This can be learned while at HOPE).BenefitsReview and negotiate insurance benefits annually while working with our agent.

Accounts:

Manage HSF accountsChecking / OperatingRestricted fundsCredit CardsFundraisingCollaborate with executive team on grant and government proposals.

During application phase, prepare proposal budgets and participate in site visits, if needed.

Be able to talk with prospective donors about the mission of HOPE and how funds are managed to further the cause of addressing homelessness.

Have a working knowledge on the Donor-Perfect application.

Board AccountabilityPrepare monthly financial reports for board members (to be included in board packet distributed in advance of monthly meeting.

Give oral presentation of financial condition, significant activity, and budget analysis at monthly board meetings.

Participate in board sub-committees which require financial, human resource, long-range planning, and budget matters.

Be a resource to board members as needed.

You Have:

SkillsExcelQuickbooks – strong knowledgeTreasury ManagementAccountingBookkeepingPresentation skillsStrong organizational skills and attention to detail.

Working knowledge of organization’s applicable financial practices and procedures, as well as a thorough understanding of state and federal rules and regulations.

Proficient with accounting software and standard office and accounting equipment.

Spiritual maturity with gifts of Leadership, Administration and Exhortation.

At least a bachelor’s degree in accounting and/or Finance or related field from an accredited college or university.

A minimum of five 1-3 years post-college work experiences in the areas of finance, accounting, or human resources.

Ability to work cooperatively with multiple levels of staff, board of directors, volunteers, and funders.

Proven ability to critically analyze complex issues and recommend solutions.

Ability to organize time, set priorities and to help supervisors and associates do the Help for Employer Information. Opens a new window.