Senior Manager of Facilities Financial & Administrative Services Position Available In Norfolk, Massachusetts

Reporting to the Assistant Vice President (AVP) for Facilities Management and Planning (FM&P), the Senior Manager plays a critical role in managing the $34M operating budget and $120M capital budget of the college’s facilities division and assisting and advising the AVP and divisional leadership by providing information and analysis to facilitate decision-making. The Senior Manager is primarily responsible for operating budget development and oversight and works closely and collaboratively with department managers on operating and capital budgets, long-term financial planning, and utility budgets/hedging strategies. They also manage office operations, including administrative staff supervision, serve as the main liaison to the College’s Finance division and regularly interact with executive leadership and other campus stakeholders. This position oversees FM&P’s accounting systems, policies, and processes in alignment with the College’s financial guidelines. Key Responsibilities Budget Development, Oversight and Analysis Monitor the FM&P budget to ensure expenses remain within allocated limits. Analyze data (e.g., labor costs, utilities, cash flow projections) and recommend actions aimed at maximizing available resources, including restricted funding sources. Collaborate with the Office of Finance and Administration in budget development and year end close processes; represent the division during the capital budget process as a member of the Capital Budget Committee. Financial Transactions and Reporting Oversee financial transactions for the department (e.g., purchase orders, vendor invoices, timesheets), ensuring proper cost coding and smooth workflow processes. Prepare financial and budget-tracking reports for each shop or business unit, and review budgets monthly with managers and supervisors. Conduct periodic internal reviews to ensure capital projects adhere to budgets and College policies. Procurement and Supply Management Oversee the purchasing and distribution of goods, ensuring cost-effectiveness and adherence to College purchasing policies. Develop processes to accurately account for supplies related to work orders and projects. Oversee the organization and maintenance of both paper and electronic financial records (e.g., POs, accounts payable/receivable, contracts). Systems Integration & Improvement Coordinate and reconcile data integration across work order, project management, and financial management systems. Collaborate with Finance and Library & Technology Services (LTS) to ensure efficient and accurate financial reporting and workflows. Train and support managers and supervisors on system reporting. Personnel and Office Management Direct general office operations; supervise four administrative staff and student assistants. Periodically serve as the 24/7 on-call manager for the department. Perform additional tasks or projects as assigned by the AVP for Facilities Management and Planning.

Required Qualifications Education:

Bachelor’s degree required

Experience:

Minimum five years of experience in budgeting, financial analysis, accounting. Experience in the higher education setting is preferred; experience with maintenance and/or capital budgets is a plus. Management and supervisory experience is preferred. Skills and Abilities Ability to navigate, communicate, develop and analyze complex budgets Ability to problem solve and develop new ideas and procedures Proficiency in Excel and ability to learn new software/systems Knowledge of Workday or similar financial systems; familiarity with work order management systems (e.g., TMA) and project management systems (e.g., ProCore) a plus Strong interpersonal and communication skills; collaborative service-oriented workstyle Willingness to engage in transactional work Ability to balance competing demands Attention to detail Company Description Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae. Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you’ll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

Competitive Compensation:

Experience competitive wages ensuring your dedication is recognized and rewarded.

Exceptional Benefits Package:

Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.

Commuting and Transportation:

Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.

Paid Time Off:

Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.

Retirement Savings:

Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees

Work/Life and Wellness:

A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.

Professional Development:

Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.

Tuition and Education Benefits:

Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.

Campus Privileges:

Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community. Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!