Disbursements Manager Position Available In Orangeburg, South Carolina

Disbursements Manager 3.8 3.8 out of 5 stars 400 Magnolia Street, Orangeburg, SC 29115 Disbursements Manager Position Summary Claflin University, a premier historically Black university and liberal arts institution, seeks a detail-oriented and experienced Disbursements Manager to oversee and manage all aspects of payroll, accounts payable, and student refunds. Reporting directly to the Assistant Vice President/Controller, the Disbursements Manager ensures timely and accurate processing of financial disbursements in compliance with institutional policies, federal and state regulations, and industry best practices. This position plays a key role in maintaining fiscal responsibility, enhancing operational efficiency, and supporting the financial well-being of employees and students. Essential Duties and Responsibilities  Direct and manage all disbursement operations, including Payroll, Accounts Payable, and Student Refunds.  Ensure accurate and timely processing of bi-weekly and monthly payrolls, including applicable tax withholdings and benefit deductions.  Oversee the processing of vendor invoices, purchase orders, travel reimbursements, and other payables, ensuring proper documentation and authorization.  Manage the student refund process, including disbursement of financial aid overages, in accordance with federal regulations (e.g., Title IV) and institutional policies.  Maintain compliance with IRS regulations, including timely filing of W-2s, 1099s, and other required reports.  Develop, implement, and monitor internal controls and procedures to ensure the integrity and efficiency of disbursement functions.  Reconcile related accounts and investigate discrepancies; ensure accurate reporting to the General Ledger.  Serve as liaison to Human Resources, Student Financial Services, and other departments to coordinate data and resolve issues related to disbursements.  Prepare regular and ad-hoc reports related to payroll, payables, and refund activity for management review.  Train, supervise, and evaluate disbursement staff, promoting a culture of accuracy, service, and compliance.  Support audits and compliance reviews by providing documentation and responding to inquiries.  Recommend and implement improvements in systems, procedures, and policies; ensure optimal use of ERP system (Jenzabar). Qualifications Education and Experience  Bachelor’s degree in Accounting, Finance, Business Administration, or a related field required.  and/or accounts payable, preferably in a higher education or nonprofit setting.  Supervisory experience strongly preferred.  Familiarity with federal payroll tax regulations and student financial aid refund processes is highly desirable.  Experience with Jenzabar or similar ERP systems preferred. Skills and Competencies  Strong attention to detail, organizational skills, and ability to manage multiple priorities.  Proficiency in Microsoft Excel and financial software.  Excellent interpersonal and communication skills.  Knowledge of relevant federal and state regulations related to payroll, disbursements, and student refunds.  Ability to analyze and improve workflows and internal controls. Work Environment and Physical Demands  Standard office setting.  Prolonged periods working on a computer.  Occasional extended hours during payroll cycles, fiscal year-end, or audits.

Job Type:

Full-time Pay:

$60,000.00 – $65,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Monday to

Friday Work Location:

In person