Fiscal Assistant Position Available In Davidson, Tennessee

Under the overall guidance of the Associate Dean for Business and Finance, this role involves assisting with a range of tasks related to administrative duties, accounts payable, financial reporting, travel processing, and data entry. The Fiscal Assistant will offer financial and administrative support to the Office of Business and Finance and will also aid other administrative departments within the School of Medicine. Furthermore, the Fiscal Assistant is tasked with supporting the Associate Dean in various responsibilities that span the academic enterprise for the institution, encompassing all schools under the authority of the EVP & Provost. This involves processing financial documents as directed by the Associate Dean for Business and Finance. The Fiscal Assistant will also function as the primary administrative support for the Office of Business and Finance. Provides administrative support to the Office of Business and Finance to ensure efficient operations of the office. Draft correspondence, letters, memos, directions, and other documents as needed. Responsible for processing contracts through Novatus Attend meetings as appropriate or required take and transcribe finance committee minutes for accreditation purposes. Develops and maintains databases, and extracts, analyzes, interprets, and reports on data from sensitive and confidential information in electronic and paper form. Coordinate the travel process for the School of Medicine including preparing booking flights, hotels, car service, completing travel authorization and expense reports for faculty and students. Acts as the Divisions’ American Express Corporate Card and P-Card Liaison for the Division, ensuring cardholder compliance with Policies & Procedures Process invoices, request for disbursements, creating purchase orders and expense reports. Maintain and track all processed payments. Performs financial analysis upon identification of variances and prepares summary of key findings. May prepare more complex financial trend and data analysis reports for the Associate Dean for Business and Finance. Prepares, processes and monitors budgets, project proposals, records, and invoices. Determines and recommends options for addressing budget issues. Coordinate the VendorProof process for the School of Medicine. Organize and maintain the office filing system, create and maintaining spreadsheets, personnel files, and databases for the Office of Business and Finance Responsible for maintaining a database of the SOM space Other duties as assigned