Financial Affairs Specialist Position Available In Covington, Alabama

Financial Affairs Specialist

Salary
$45,220.00 – $62,710.00 Annually
Location Andalusia, AL
Job Type
Full-Time
Job Number
06153
College/Division
LBWCC-601040-Fiscal Management
Opening Date
05/05/2025
Closing Date
5/19/2025 12:00 PM Central
Campus Location
LBW Community College
Position Summary
The Financial Affairs Specialist is primarily responsible for assisting the Dean of Finance and Administrative Services in all aspects of Financial Affairs, including analysis, research, and administration efforts related to collegepliance, and is responsible for performing a broad array of operational analyses involving operational and financial audits, evaluating a variety of records, transactions, and procedures against specified standards and criteria to determinepliance with regulations, and performing other analytical tasks relating to accuracy andpleteness of data as well as efficiency and economy of operation of theanization. Salary
Commensurate with experience on Salary Schedule E3, Grade 03 of the 2024-2025 ACCS Salary Schedules. (Download PDF reader)
Essential Duties and Responsibilities
Assist the Dean of Finance and Administrative Services in the annual budget preparation and monthly monitoring of budgets. Update the budget book and Banner budgets as necessary.
Reconcile all areas of the general ledger on a monthly and year-end basis, including cash, accounts receivable, other receivables, inventory, capital assets, accounts payable, other payables, sources of revenues, and other accounts as deemed necessary.
Prepare monthly bank reconciliation.
Cross-train in other positions within the Fiscal Management division and assist as needed in the various positions.
Research bid law updates and attend professional development to retain knowledge concerning Alabama and Federalpetitive bid law. Coordinate and conduct surplus equipment sales and sealed bids according to all bid law process legal requirements. Maintain and update the Procurement Manual as necessary.
Assist in maintaining accurate records of equipment inventory and capital assets according to college guidelines.
Assist Deans and Division Chairs with necessary research for the purchase of specialty equipment.
Review vendor history quarterly for bid lawpliance and document review, and report results to the Dean of Finance and Administrative Services. Maintain a system to track expenditures that may require bidding.
Maintain current construction project files and public works files for college projects.
Maintain and update vendor file. Oversee onboarding new vendors to include credit applications and tax-exempt status.
Prepare and submit monthly sales tax returns.
Maintain a schedule of insurance expense for the college, to includeparing premiums, preparing requisitions, and preparing a year-end schedule of expenses, liabilities, and assets for each insurance premium.
Manage motor vehicle tags and registration, to include ing for a title.
Maintain the office supply closet, to include ordering office supplies, copy paper, and stationery. Prepare the transfer JV at the month-end.
Prepare a monthly spreadsheet reconciliation for Wright Express credit card activity.
Serves on Collegemittees as assigned.
Prepare an analysis on vending machinemissions for all campuses.
Oversee recording the key file for the college, includingpleting approval forms.
Compile spreadsheets for utility and gas cost and usage on a monthly basis.
Preview travel reimbursement for accuracy and attached documents before forwarding to the Dean of Finance and Administrative Services.
Participate in work-related seminars and professional development activities as available.
Qualifications
Minimum of a bachelor’s degree from a regionally accredited institution. Minimum of three years of work experience in a financial or accounting position. Proficiency in Microsoft Office applications such as Word and Excel. Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit aplete application packet through the online application system in order to be considered. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Application material may not be submitted by fax, email, or in person.
Aplete application packet consists of:
Completed Lurleen B. Wallace Community College online employment application.
Current résumé.
Cover letter describing specifically how your experience and qualifications meet the required qualifications.
Appropriate transcript(s) identifying the applicant, date degree conferred, and verifying the applicant has received the minimum degree requirements. (

NOTE:

COPIES OF DIPLOMAS WILL NOT BE SUFFICIENT

)
The submission of all required application material by the deadline date is the sole responsibility of the applicant. All submitted application materials be the property of the College. Requests for copies of application materials, including transcripts, will be denied.
Prior to receiving an offer of employment, applicants are required to submit letters of verification from previous or current employers verifying their work experience. The letters of verification must include the applicant’s beginning and ending dates of employment and employment title and indicate if the employment was full or part-time. The person chosen to fill the position is required to furnish official transcripts prior to thepletion of the first semester of employment. In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. LBW Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security. LBW Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. LBW Community College will make reasonable amodations for qualified disabled applicants or employees. If you have a disability and require amodation, please notify us at (334) 881-2223.
The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process. LBW Community College reserves the right to withdraw this job announcement at any time prior to the awarding.
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