Payroll and Finance Operations Specialist Position Available In Miami-Dade, Florida

Payroll and Finance Operations Specialist

DEPARTMENT

Finance

LOCATION

Miami (US)
TYPE
Full Time
Description
About DoorLoop-
DoorLoop is property management software built for speed and the smart choice for people who take growth seriously. With offices in Miami, New York City, and Tel Aviv, we’re a globalpany helping property owners and managers move faster, scale smarter, and get real support, real fast.
We’re proudly People First. That’s why we’re a Certified Great Place to Work, recognized by Forbes as one of America’s Best Startup Employers (2024 & 2025), and rated 4.9/5 on Glassdoor.
Mission
We’re looking for a highly organized and hands-on Payroll and Finance Operations Specialist to support our growing U.S. operations. Based in our Miami office, you will play a key role in managing payroll, travel and expense processing, bookkeeping, and financial coordination between the U.S. and our global finance team in Israel.
Responsibilities

Payroll:

Fully manage and process bi-weekly payroll for 100+ U.S.-based employees
Maintain employee records,pensation data, fringe benefits, and PTO balances
Handle onboarding and off-boarding in the payroll system
Act as the primary point of contact for all payroll-related questions from employees
Ensure fullpliance with federal and multi-state payroll laws and tax filings (W-2, 1099)
Lead the system transition from Gusto to Rippling, including implementation, configuration, testing, and training

Bookkeeping & Travel:

Manage day-to-day bookkeeping tasks, including vendor bills, credit card expenses, and employee reimbursements
Track and reconcile Ramp card transactions, ensuring timely classification and documentation
Oversee employee travel and expense submissions, including follow-ups, validation of receipts, and proper allocation in NetSuite
Collaborate with the finance team in Israel for monthly close, audits, and reconciliations
Maintain up-to-date and audit-ready financial records for U.S. operations
Requirements
3+ years of hands-on experience in U.S. payroll and bookkeeping
Proven knowledge of U.S. payroll tax regulations across multiple states
Experience with Rippling and Gusto, including implementation/migration
Proficiency in NetSuite (required)
Strong familiarity with Ramp and managing corporate credit card expenses
Experience in handling travel and employee reimbursements
Excellentmunication skills and ability to collaborate with remote leadership
Highly organized, reliable, and able to manage multiple tasks in a fast-paced environment
Nice to Have
Prior experience working in SaaS or high-growth startup environments
Familiarity with interpany workflows and d services
Experience supporting global finance operations
Benefits
Unlimited paid time off: take unlimited personal, sick, and vacation days.
401(k): plan for retirement with 4% matching and instant vesting.
Medical, dental, and vision insurance: we offer medical coverage for employees through United Healthcare and dental and vision coverage through Guardian, with coverage for dependents across all plans.
Life insurance: $100,000 policy fully covered by DoorLoop.
Disability insurance: short- and long-term disability insurance fully covered by DoorLoop.
Paid parental leave: paid maternity and paternity leave for birth and adoption.
Monthly stipend: a dedicated budget for work-related expenses.
Best-in-class equipment: Get apany laptop and all the top-tier tools to set you up for success.