Business Specialist Position Available In St. Louis City, Missouri

Business Specialist Archdiocese of St. Louis – 3.3 St.

Louis, MO Job Details Estimated:

$51.3K – $66.5K a year 13 hours ago Qualifications Mid-level 3 years Finance Analysis skills Bachelor’s degree Business Administration Business Communication skills Account reconciliation Full Job Description Job Summary Business Office Specialist The Business Office Specialist plays a vital role in supporting the day-to-day financial and administrative operations within a small, dynamic business office at Cardinal Ritter College Prep. Rooted in the values of faith development, academic excellence, and leadership, this role assists with tuition billing, accounts receivable/payable, enrollment processes, record-keeping, and daily office operations. Job Responsibilities Office Administration Independently manage key office functions such as filing, data entry, and document preparation with a focus on accuracy and efficiency. Proactively identify opportunities to streamline office processes and improve service delivery within the small team structure. Work closely with the Business Manager, providing backup support during absences and sharing responsibilities to maintain continuous office operations. Financial Operations Handle billing processes including invoice preparation, payment processing, and account reconciliations with minimal supervision. Process accounts payable, ensuring vendors are paid promptly, maintaining positive relationships, and reconciling vendor statements with school records. Manage employee credit card reconciliations, ensuring all expenses are properly documented and aligned with budget categories. Prepare and review budget reports, ensuring spending aligns with budgeted amounts and actuals, and assist the Business Manager in budget reporting and preparation. Enrollment and Student Support Coordinate the enrollment process for new and returning students, ensuring all documentation is complete maintaining ongoing necessary follow-up with families and the admissions team at Cardinal Ritter. Support families through the tuition assistance application process, utilizing systems such as FACTS Grant and Aid, and providing guidance on available scholarships and deadlines. Ensure necessary documents are uploaded for review by the Business Manager. Customer Service & Communication Serve as a knowledgeable point of contact for routine inquiries from staff, vendors, and parents, resolving issues or directing them appropriately. Serve as a knowledgeable and professional point of contact for families, staff, and vendors regarding billing, enrollment, and financial aid questions. Manage communications professionally and promptly, maintaining a positive image of the school’s business office. Compliance & Confidentiality Ensure all sensitive information is handled with discretion and in compliance with legal and Archdiocesan confidentiality standards. Job Requirements Bachelor’s degree in Business Administration, Accounting, Finance, or a related field. 3-5 years of relevant experience in financial operations either in business or nonprofit environment. Proficiency in FACTS, Finalsite, and Archdiocesan financial systems, or demonstrated ability to quickly learn new platforms. Strong organizational, analytical, and communication skills. Ability to work independently and collaboratively within a small team. Commitment to the mission and values of Catholic education. At the Archdiocese of St. Louis, we believe that every job is a potential pathway to purpose. Join a community where your skills and passion align with a greater mission, where every day brings new opportunities to make a meaningful difference for the Catholic faithful – and for the greater community – in St. Louis and 10 surrounding Missouri counties.